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Administrative Program Coordinator
2 months ago
Employment Type: Full-time or Part-Time (20-25 hours per week)
Reports To: Program Manager
Compensation: $21.00-$25.00 per hour
Work Schedule: Monday to Friday, 7:30 AM - 6:00 PM (with occasional evenings and weekends, up to 40 hours)
Position Summary
The Program Operations Assistant plays a vital role within the Learning Community of Douglas and Sarpy Counties. This position encompasses a variety of administrative responsibilities aimed at ensuring the effective functioning of the Center. The Program Operations Assistant is the first point of contact for staff and visitors, delivering exceptional customer service and support. This role demands strong organizational capabilities, meticulous attention to detail, and a proactive mindset.
Key Responsibilities
- Coordinate and manage the administrative and clerical tasks associated with the program, including transportation logistics, call screening, email correspondence, and welcoming program participants.
- Exhibit safe and courteous driving practices while transporting staff and participants.
- Conduct thorough pre- and post-trip vehicle inspections, ensuring the vehicle is clean and well-maintained.
- Input data into the database and generate reports as directed by the Program Manager.
- Establish and maintain transportation systems and procedures, including accurate record-keeping and filing.
- Ensure that relevant information is readily available to facilitate the efficient operation of the Center.
- Assist with logistical operations, including lifting items up to 30 pounds for kitchen support, food service, and childcare assistance.
- Actively engage in team meetings, contributing to a positive and collaborative team atmosphere.
- Provide general assistance for program activities and undertake additional duties as assigned.
Essential Skills and Attributes
- Reliable completion of assigned tasks and adherence to deadlines.
- Flexibility and adaptability to changing work conditions and project requirements.
- Positive demeanor and strong teamwork capabilities, fostering a collaborative environment.
- Exceptional customer service skills, ensuring a positive experience for all stakeholders.
- Compliance with organizational policies and regulations, including IT security and confidentiality standards.
- Professional appearance and conduct, aligning with organizational standards.
- Punctual and dependable attendance at the assigned work location.
- Willingness to accept additional responsibilities as needed.
Qualifications
- High School Diploma or GED with a minimum of 2 years of relevant experience.
- Strong written, verbal, and presentation skills.
- Professional and positive attitude.
- Ability to prioritize tasks, follow through, and meet deadlines.
- Capacity to work independently while being committed to teamwork.
- Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
- Reliable transportation, valid driver's license, and insurance with a clean driving record.
- Availability to work occasional evenings and weekends as required.
Physical Demands
The physical requirements outlined below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this job, the employee is required to:
- Remain in a stationary position for extended periods while completing office tasks.
- Operate standard office equipment, including computers and printers.
- Move around the office to interact with colleagues and access supplies.
- Engage in frequent verbal and written communication with coworkers and the public.
- Occasionally lift and/or move objects weighing up to 20 pounds.
EQUAL OPPORTUNITY EMPLOYER
The Learning Community of Douglas and Sarpy Counties is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Learning Community makes hiring decisions based solely on qualifications, merit, and business needs.
