Accounts Payable Specialist
4 weeks ago
Marinosci Law Group, P.C. is seeking a highly motivated Accounts Payable Specialist to manage the full accounts payable cycle from receipt of invoices to payment. The ideal candidate will have a thorough knowledge of accounting and management principles and accounts payable procedures.
Key Responsibilities:
- Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
- Verify vendor accounts by reconciling monthly statements and related transactions
- Process employee expense reports, including verification of receipts and coding
- Prepare batch check runs, wire transfers, and ACH transactions
- Ensure all accounts payable policies and procedures are adhered to, including travel and related expenses, vendor approval, and invoice processing
- Manage vendor relations and build effective partnerships
- Prepare accrual schedules
- Assist with fiscal month and year-end activities
- Assist in preparing and filing 1099s at year-end
- Assist the team with gathering support for all audits, including pulling documentation
- Investigate and resolve problems associated with processing of invoices and purchase orders
- Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- Perform any other special duties, projects, or analyses as directed by the company
Requirements:
- Minimum 2+ years of accounts payable experience
- Thorough knowledge of accounting and management principles and accounts payable procedures
- Demonstrated ability to interact effectively with all levels of staff and management
- Motivation to develop and maintain internal and external relationships
- Strong Microsoft Excel skills and experience with QuickBooks
- Solid communication, computer, technology, organizational, and analytical skills
- Highly organized, detail-oriented, and self-motivated
- Ability to prioritize and handle multiple tasks in a fast-paced environment
- Dependable, flexible, and consistently reliable team player
- Identifies root causes of problems, generates and evaluates alternative solutions, and implements problem resolutions quickly and effectively
- Proactive problem-solving skills with strong follow-through
- Communicates information and ideas clearly, shares information broadly, and listens carefully
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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