Accounts Payable Specialist

4 weeks ago


Warwick, United States Marinosci Law Group, PC Full time
Job Summary

Marinosci Law Group, P.C. is seeking a highly motivated Accounts Payable Specialist to manage the full accounts payable cycle from receipt of invoices to payment. The ideal candidate will have a thorough knowledge of accounting and management principles and accounts payable procedures.

Key Responsibilities:

  • Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Process employee expense reports, including verification of receipts and coding
  • Prepare batch check runs, wire transfers, and ACH transactions
  • Ensure all accounts payable policies and procedures are adhered to, including travel and related expenses, vendor approval, and invoice processing
  • Manage vendor relations and build effective partnerships
  • Prepare accrual schedules
  • Assist with fiscal month and year-end activities
  • Assist in preparing and filing 1099s at year-end
  • Assist the team with gathering support for all audits, including pulling documentation
  • Investigate and resolve problems associated with processing of invoices and purchase orders
  • Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Perform any other special duties, projects, or analyses as directed by the company

Requirements:

  • Minimum 2+ years of accounts payable experience
  • Thorough knowledge of accounting and management principles and accounts payable procedures
  • Demonstrated ability to interact effectively with all levels of staff and management
  • Motivation to develop and maintain internal and external relationships
  • Strong Microsoft Excel skills and experience with QuickBooks
  • Solid communication, computer, technology, organizational, and analytical skills
  • Highly organized, detail-oriented, and self-motivated
  • Ability to prioritize and handle multiple tasks in a fast-paced environment
  • Dependable, flexible, and consistently reliable team player
  • Identifies root causes of problems, generates and evaluates alternative solutions, and implements problem resolutions quickly and effectively
  • Proactive problem-solving skills with strong follow-through
  • Communicates information and ideas clearly, shares information broadly, and listens carefully

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



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