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Payroll and Accounting Specialist

2 months ago

Woodinville, Washington, United States COIT Cleaning & Restoration Services Full time
Job Summary

COIT Cleaning & Restoration Services is seeking a highly organized and detail-oriented Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for handling the fundamental aspects of payroll, employee records, attendance tracking, accounts receivable, and accounts payable.

Key Responsibilities
  • Assist with posting of sales and revenue into COIT's computer system.
  • Assist in balancing of cash payments daily.
  • Assist with the processing of weekly and monthly statements for outstanding A/R accounts.
  • Ensure that receivables are collected promptly by making customer collection calls to ensure collection of all monies due.
  • Assist with the daily and weekly input of vendor invoices.
  • Assist with coding and inputting of AP into software.
  • Answer inbound calls from customers and technicians confirming account balances and remitting payment via credit card.
  • Help maintain files of all paid invoices.
  • Help maintain Work in Process (WIP) account.
  • Compile and maintain employee files and records in compliance with state, federal, and company requirements.
  • Conduct, track, and report background checks and drug screens.
  • Payroll duties including processing bi-weekly payroll, monitoring payments to salaried employees, reconciling and paying commissions, reimbursing employee expense reports, and processing wage garnishments.
  • Provide information for the controller for financial statements.
  • Reconcile records and produce reports as required.
  • Generate 1099's and W-2's.
  • Prepare appropriate schedules and reports as requested by divisional management and corporate.
  • Maintain an orderly accounting filing system.
  • Provide clerical and administrative support to management as requested.
  • Assemble information for external auditors for the annual audit.
  • Periodic reconciliations AR accounts and HR files to ensure their accuracy.
  • Other general administrative duties as assigned.
Requirements
  • High School Diploma or equivalent.
  • Prior accounting experience a plus.
  • Prior payroll experience a must.
  • Strong cognitive skills including analysis, problem solving, high attention to detail, and decision making.
  • Ability to work collaboratively with other team members to support data quality and integrity initiatives.
  • Ability to work on multiple assignments concurrently within established timeframes.
  • Requires proficient use of keyboard.
  • Proficient with Microsoft Office applications such as Excel and Word.
  • Accounting/Payroll software experience.
  • Strong verbal and written communication skills.
  • Excellent customer service skills.
  • Must be dependable with excellent attendance history.
  • Proven collections experience.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is primarily a sedentary one. Requires sitting for extended periods of time and using the telephone, computer monitor, and keyboard.