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Accounts Receivable and Payroll Specialist

1 month ago

Woodinville, Washington, United States SaltWorks, Inc. Full time
Job Summary

SaltWorks, Inc. is seeking a highly skilled Accounts Receivable and Payroll Specialist to join our team. As a key member of our finance department, you will be responsible for managing the accounts receivable process, including invoicing, payment processing, bi-weekly payroll, and collections.

This is a non-exempt part-time position (30 hours a week) with full-time benefits. If you have a strong focus on accuracy, customer service, and the ability to handle multiple tasks efficiently, we encourage you to apply.

Key Responsibilities
  • Generate and send accurate invoices to customers based on contractual agreements and company policies
  • Monitor and record incoming payments, apply cash receipts to appropriate accounts, and reconcile payment discrepancies
  • Proactively manage and follow up on overdue accounts, contact customers to discuss and resolve payment issues, negotiate payment terms, and establish payment plans as necessary
  • Regularly reconcile accounts receivable ledger to ensure accuracy and resolve any discrepancies; perform monthly, quarterly, and year-end reconciliations
  • Provide excellent customer service by addressing inquiries, resolving disputes, and maintaining positive relationships with customers
  • Prepare and present accounts receivable aging reports and other financial summaries to management; track and report on collection metrics and trends
  • Identify opportunities to streamline accounts receivable and collections processes, implement best practices to enhance efficiency and accuracy
  • Process bi-weekly payroll, transfer payroll data to iSolved, compile internal management reports from payroll system software, prepare payroll journal entries, and transmit bi-weekly 401k and FSA
  • Compile payroll data such as garnishments, PTO, insurance, and 401k deductions, transfer internal time clocks, review downloaded information for completeness and accuracy, and contact department supervisors for any missed times
  • Maintain accurate and organized records of all transactions, communications, and account activities, ensure compliance with company policies and legal requirements
  • Work closely with the sales and customer service teams to resolve any issues impacting accounts receivable, provide support for internal audits and financial reviews
  • Adhere to Good Manufacturing Processes, Food Safety Standards, and related operational procedures
Requirements
  • Associate's or Bachelor's degree in Accounting, Finance, or related field or commensurate experience
  • 3+ years of experience in accounts receivable and collections, preferably in a similar industry
  • 2+ years of experience processing bi-weekly payroll
  • Strong knowledge of accounting principles and practices related to accounts receivable
  • Proficiency in accounting software (e.g., ADP, Sage X3, iSolved) and Microsoft Office Suite, with emphasis on Excel
  • Excellent organizational and negotiation skills, with the ability to handle difficult conversations professionally
  • Ability to work independently and manage multiple priorities in a fast-paced environment
  • Problem-solving skills with a proactive approach to resolving issues
Work Environment/Physical Demands
  • Ability to sit/stand for extended periods of time
  • Office environment

SaltWorks, Inc. offers a competitive salary range of $30/hour, a comprehensive benefits package, and a positive work environment. We are an equal opportunity employer and welcome applications from qualified candidates.