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Office Operations Analyst
2 months ago
Salary: Competitive
About the Company
J.S. Held is a prominent global consulting firm that integrates technical, scientific, financial, and strategic expertise to assist clients in maximizing value and minimizing risk. Our team members are trusted advisors, providing essential guidance to organizations navigating critical issues that require immediate attention, unwavering integrity, and comprehensive analysis.
Position Summary
We are in search of an Administrative Analyst to enhance our Accident Reconstruction division. This role presents a distinctive opportunity for a motivated individual with a diverse skill set, extending beyond conventional administrative duties. The ideal candidate will possess a robust understanding of administrative operations while demonstrating flexibility and strategic thinking to manage a variety of responsibilities.
Key Responsibilities
- Coordinate travel arrangements and organize events and schedules for individuals and small teams.
- Provide administrative support to teams and leadership, addressing requests efficiently.
- Prepare and process expense reports accurately.
- Conduct data entry to maintain and update the existing database.
- Manage the executive team's calendar for meetings and inspections using Outlook.
- Schedule and organize meetings and special events.
- Plan and execute conferences and departmental activities.
- Assist with reception duties, including answering calls and taking messages.
- Support special projects as needed.
- Assist with various tasks assigned by the Office Coordinator and executives.
- Help prepare reports, estimates, presentations, and document production.
- Contribute to internal communications, including drafting talking points and editing content.
- Organize and facilitate meetings.
- Coordinate and manage conferences.
Qualifications
- Experience in office administration or related fields, preferably supporting senior management in large organizations.
- Strong ability to prioritize tasks and manage multiple responsibilities.
- Legal background is advantageous.
- Exceptional written and verbal communication skills.
- Meticulous attention to detail.
- Excellent organizational capabilities.
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, with a willingness to learn new technologies.
- Demonstrated job stability.
Physical and Mental Requirements
- Ability to commute to the local office.
- Adherence to established protocols and processes.
Benefits
At J.S. Held, we recognize that our employees are individuals with diverse needs. We strive to create a supportive environment that accommodates our team's requirements.
- Flexible work arrangements, including remote work options.
- Flexible Time Off policy.
- Comprehensive Medical, Dental, and Vision Insurance.
- 401k Matching.
- Commuter Benefits.
Compensation
The estimated salary range for this position is between $55,000 and $65,000, influenced by various factors such as skills, experience, training, and role responsibilities.
Additional Information
This job description is intended to provide a general overview of the position and is not exhaustive of all tasks and responsibilities. Duties may evolve over time with or without notice.
J.S. Held is an equal opportunity employer committed to fostering a diverse workforce. All qualified applicants will be considered for employment without regard to any protected characteristic.
