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Administrative Coordinator

2 months ago

Lakeland, Florida, United States One More Child Full time
Job Overview

Department: Engagement

Direct Supervisor: Executive Director of Engagement

Classification: Part-time (0-29 hours per week, varying)

FLSA Status: Non-Exempt (Hourly)

Position Summary

As an Administrative Coordinator at One More Child, you will be instrumental in providing exceptional administrative support and creating a welcoming atmosphere at our headquarters. Your role will involve being the first point of contact for visitors and clients, ensuring that their experiences are positive and professional. Strong organizational and communication skills will be essential in executing various administrative tasks and fostering a productive work environment.

Key Responsibilities

  • Front Desk Management:
    1. Welcome visitors, clients, and partners with a friendly demeanor, addressing their needs efficiently.
    2. Handle incoming communications and direct them to the appropriate team members.
  • Organizational Maintenance:
    1. Ensure common areas are clean and organized, including reception areas and meeting rooms.
    2. Manage inventory of office supplies and snacks, adhering to budget constraints.
    3. Coordinate maintenance requests as necessary.
  • Scheduling and Calendar Oversight:
    1. Organize appointments and meetings for staff and clients.
    2. Maintain accurate calendars to optimize time management.
    3. Facilitate backup coverage for front desk operations as needed.
  • Administrative Assistance:
    1. Keep precise records and filing systems for various operational needs.
    2. Handle confidential information with care and discretion.
    3. Assist teams with general administrative tasks as required.
  • Event Coordination:
    1. Plan and organize meetings and workshops, including logistics and materials preparation.
    2. Support client-related activities and assist in resource management.
  • Communication and Outreach:
    1. Help prepare and distribute newsletters and updates as needed.
    2. Ensure effective communication within the organization, facilitating timely information flow.

Qualifications

  • High school diploma or GED required; additional training in office administration is advantageous.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.

Preferred Skills

  • Experience in a similar administrative role is preferred.

Core Competencies

  • Exhibit a professional and approachable demeanor with a strong focus on customer service.
  • Demonstrate excellent organizational skills and attention to detail.
  • Ability to maintain confidentiality and handle sensitive information responsibly.
  • Strong verbal and written communication skills.
  • Willingness to learn and adapt to new challenges.

Spiritual Commitment

  • Alignment with the mission of One More Child to provide Christ-centered services.
  • Commitment to personal faith and community engagement.

Physical Requirements

This position may require sitting for extended periods, as well as occasional lifting of items up to 30 pounds.

Work Environment

The role is primarily performed in a standard office setting.