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Senior Accounts Payable and Payroll Manager

1 month ago

Chicago, Illinois, United States Great Wolf Lodge Full time
Job Summary

This role is part of the Chicago-based Accounting Team, responsible for managing the Accounts Payable and Payroll teams in Madison, WI and Chicago, IL. The successful candidate will oversee the delivery of AP and Payroll functions to all Great Wolf Lodge properties, as well as corporate. Key responsibilities include driving best practices, process improvements, and compliance within accounts payable and payroll services.

Key Responsibilities
  • Lead and mentor the Accounts Payable and Payroll Teams, fostering a culture that reflects Great Wolf's Values.
  • Drive team engagement through strong leadership principles and practices.
  • Provide training and development opportunities to ensure staff proficiency and professional growth.
  • Produce and analyze weekly/monthly KPIs, dashboards, and analytics to measure and improve performance.
  • Optimize the performance of the centralized Accounts Payable and Payroll environment for all GWR properties.
  • Oversee department activities, such as ACH and check disbursements, vendor invoice processing, and expense vouchers.
  • Ensure compliance with federal, state, and local tax laws, as well as corporate policies and procedures.
  • Support cash management initiatives and controls by partnering with Operations, Finance, and Treasury business functions.
  • Implement and maintain internal controls to safeguard assets and ensure the integrity of financial records.
  • Coordinate and support internal and external audits.
  • Ensure compliance with federal, state, and local legal requirements, including 1099 reporting, W-2 reporting, and other tax reporting.
  • Develop, implement, and maintain systems procedures and policies, including accounts payable and payroll functions.
  • Act as the Accounts Payable and Payroll point of contact for Great Wolf properties, for escalations and urgent matters related to accounts payable and payroll.
  • Manage and maintain vendor relationships, including payment terms within company cash flow guidelines.
Requirements
  • Bachelor's Degree and/or equivalent experience.
  • 7+ years of relevant Accounts Payable and Payroll leadership experience.
  • Ability to occasionally travel to Madison, WI and operating properties.
  • Excellent leadership, communication, and facilitation skills.
  • Demonstrated ability to lead and influence others across organizational levels.
  • Demonstrated success with developing, implementing, managing, and monitoring effective internal controls.
  • Demonstrated change/project management skills.
  • Demonstrated strong analytical skills with the ability to problem solve and use technology to improve the efficiency of the team.
  • Strong Microsoft Office Suite skills (Word, Excel, PowerPoint).
  • Ability to work from our Chicago Corporate Headquarters on a hybrid-remote work schedule.