Payroll Manager

3 weeks ago


Chicago, Illinois, United States Pls Financial Services, Inc. Full time
Job Title: Manager of Payroll

Job Summary:
The Manager of Payroll is a critical role within Pls Financial Services, Inc. responsible for overseeing and managing the organization's payroll functions. This includes ensuring timely and accurate processing of payrolls for approximately 3,500 employees across multiple states. The successful candidate will collaborate with internal partners and external vendors to standardize processes, drive efficiency, and ensure compliance with federal, state, and local regulations.

Key Responsibilities:
  • Oversee the preparation and production of weekly and bi-weekly payrolls, ensuring accuracy and completeness of payroll processes.
  • Establish and implement an auditing and quality control process to ensure payroll accuracy.
  • Provide real-time data to the Operations Leadership Team to enable strategic decision-making.
  • Prepare payroll posting files and support the accounting department in reconciling payroll accounts.
  • Ensure compliance with federal, state, and local payroll, wage, and hour laws.
  • Lead a high-performing team with a focus on exceptional customer service and quality results.
  • Act as the subject matter expert on payroll systems, regulations, and labor laws.
  • Identify process improvement opportunities and lead payroll optimization projects.
  • Monitor changes in regulatory requirements and internal policy changes, partnering cross-functionally to update payroll processes.
  • Ensure accuracy of W-2s.
  • Analyze workflow process gaps and recommend solutions.
  • Support audits, including 401(k) audits, workers' compensation audits, and internal audits.
  • Create and maintain process documentation.
  • Troubleshoot and resolve payroll and timekeeping system issues promptly.

Requirements:
  • Bachelor's degree in accounting, finance, business administration, or a related field.
  • 10+ years of experience in payroll operations across multiple states.
  • Experience with UKG (formerly known as UltiPro) and Workforce Management (formerly known as Kronos) highly preferred.
  • 5+ years of experience in managing and motivating direct reports and teams.
  • Strong attention to detail and accuracy.
  • Intermediate proficiency in Microsoft Excel.
  • Excellent interpersonal skills, positive attitude, flexibility, and willingness to learn new proficiencies and systems.
  • Expertise in payroll and tax regulations at the federal, state, and local levels.
  • Ability to develop, improve, document, and provide high-quality deliverables.
  • Excellent problem-solving skills, with the ability to proactively identify and implement effective solutions.
  • Certified Payroll Professional (CPP) or equivalent certification preferred.
  • Experience leading payroll and timekeeping system implementations, integrations, and upgrades with strong project management skills.
  • Ability to streamline payroll processes and drive operational improvements.
  • Strong analytical and problem-solving skills, with the ability to analyze payroll data and make data-driven decisions.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and senior leadership.
  • Ability to work collaboratively and build relationships with internal and external partners and business leaders across the organization.
  • Ability to deal tactfully and discreetly with confidential matters.

Physical Requirements:
  • Ability to sit and/or stand for long periods of time.
  • Ability to lift 15 lbs.

Benefits:
Benefits for eligible employees include medical/dental/vision, 401k, vacation, opportunities for advancement, and on-going training available. Pls Financial Services is an Equal Employment Opportunity Employer.
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