Executive Assistant

2 days ago


Littleton, Colorado, United States RMSL Full time
Job Summary

Rocky Mountain Scientific Laboratory is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the CEO and executive team members. The ideal candidate will possess excellent communication and organizational skills, with the ability to maintain confidentiality and handle sensitive information.

Key Responsibilities
  • Manage the CEO's schedule, including agendas, mail, email, phone calls, and client management
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Prepare presentations, reports, and other documents in support of organizational objectives
  • Arrange travel and accommodations for executives, and prepare expense reports
  • Provide administrative and office support, including typing, dictation, spreadsheet creation, faxing, and maintenance of filing systems and contacts databases
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site
  • Screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
  • Excellent communication and time management skills, with the ability to meet deadlines
  • Ability to function well in a high-paced environment, with a proven ability to adapt to changes and challenges
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
  • Complete ad-hoc projects as assigned, such as personal events and/or family needs
  • Welcome the Executive's guests by greeting them, in person or on the phone, and answering or directing inquiries
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance
Requirements
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally
  • Flexible hours as dictated by the needs of business for projects and meetings
Preferred Attributes
  • Business sense, with a strong business sense and ability to decipher priorities and make sound judgment calls when needed
  • Commitment to excellence, with a proven ability to perform duties at the highest level possible on a consistent basis
  • Excellent communicator, able to interact with people of all levels in a confident, professional manner
  • Demonstrate ability and temperament to work with sensitive information
  • Team player, with team-oriented experience and approach
  • Service focus, dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
  • Ability to think outside of the box with a sense of urgency


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