Project Accountant

3 days ago

Franklin Park, United States The Hill Group Full time

Job Title: Project Accountant

Job Summary:

The Project Accountant is a key member of our construction team, responsible for the project billing and collection process, reviewing costs and gross profit on each job. This role interacts heavily with internal project managers and project engineers, as well as clients and contractors.

Responsibilities:

  • Effectively communicate with project managers and executives regarding contract documents, change orders, and other contract modifications.
  • Prepare final invoice packages containing draft and final invoices for all billable projects, including backup for approval by the controller and/or CFO.
  • Send final invoices and waivers to customers and follow up on client approval and payment.
  • Assess and pursue opportunities for maximizing client billing, communicating with the controller/CFO on observations and actions taken.
  • Research unbilled issues to optimize billing possibilities for the billing period.
  • Maintain billing folders for all projects, including pay applications, waivers, certified payroll reports, vendor invoices, and other relevant documents.
  • Generate and distribute ad hoc receivables reports and job profitability reports.
  • Set up new projects, transfer employee billable hours and/or expenses, and open and close jobs, including review and investigation of open commitments.
  • Prepare time and material (T&M) billings with supporting documentation.
  • Manage subcontract waivers and certified payroll processes on jobs where required.
  • Recommend and implement process improvements to the billing cycle.
  • Prepare special project analyses for project managers, executives, and others.
  • Participate in monthly and quarterly project review meetings with the CFO, controller, VP of construction operations, and group leaders.

Requirements:

  • Bachelor's degree or some college courses in accounting or business preferred.
  • More than 5 years of billing and receivables experience, with at least 2-3 years in a construction environment preferred.
  • Thorough knowledge of standard contract terms, including hourly, lump sum, not-to-exceed, and how they are applied in the billing process preferred.
  • Ability to work well with others under deadline situations and respond to changes in priorities.
  • Good written and verbal communication skills and strong organizational skills.
  • Ability to work independently, take initiative, set priorities, and see projects through to completion.
  • Employ problem-solving skills and analysis, and report problems to the CFO.
  • Competency in Microsoft applications, including Word, Excel, and Outlook.

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