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Project Accountant

2 months ago

franklin, United States The Hill Group Full time

General Job Description:


The Project Accountant is fully responsible for the project billing & collection process, in addition to reviewing the costs, and gross profit on each job. This role interacts heavily with internal project managers and project engineers, and the client/general contraction/owner. The project accountant is a key member of the construction team on each project.


RESPONSIBILITIES:


The Project Accountant performs a variety of accounting functions in an accounting department to include the following:


  • Effectively communicate with Project Managers (PMs) and Project Executives (PXs), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
  • Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Controller and/or CFO.
  • Send final invoices and waivers to the customer & follow up on client approval / payment.
  • Assess and pursue opportunities for maximization of client billing; communicate with the Controller/CFO, as to your observations and actions taken.
  • Research any unbilled issues to optimize the billing possibilities for the billing period.
  • Maintain the billing folders for all projects, with all the appropriate documents, including pay applications, waivers, certified payroll reports, vendor invoices, etc. in accordance with standard procedures.
  • Generate and distribute ad hoc receivables reports and job profitability reports.
  • Set up new projects, make transfers of employee billable hours and/or expenses, and open and close jobs including review & investigation of open commitments.
  • Prepare time and material (T&M) billings with all related supporting documentation.
  • Manage/prepare subcontract waivers process.
  • Manage certified payroll process on jobs where required.
  • Recommend and implement agreed process improvements to the billing cycle.
  • Prepare special project analyses for the PXs, PMs and others.
  • Participate in monthly and quarterly project review meetings with CFO, Controller, VP of Construction Operations, and Group Leaders.


REQUIRED SKILLS & KNOWLEDGE:

  • Bachelor’s Degree or some college courses in accounting or business preferred.
  • More than 5 years of billing and receivables, with at least 2-3 years in construction environment preferred.
  • A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process preferred.
  • Ability to work well with others under deadline situations and respond to changes in priorities.
  • Good written and verbal communication skills and strong organizational skills.
  • Ability to work independently, take initiative, set priorities and see projects through to completion.
  • Employ problem-solving skills and analysis, and report problems to the CFO.
  • Competency in Microsoft applications including Word, Excel and Outlook.