Project Accountant

2 days ago


Franklin Park, Illinois, United States The Hill Group Full time
Job Overview

The Project Accountant plays a pivotal role in overseeing the project billing and collection process, as well as reviewing costs and gross profit on each project. This role interacts heavily with internal project managers and project engineers, and the client/general contractor/owner.

Key Responsibilities
  • Effectively communicate with Project Managers (PMs) and Project Executives (PXs) regarding contract documents, change orders, and other contract modifications, approvals, and any additional services-related to billing.
  • Prepare final invoice packages containing draft and final invoices for all billable projects, including all applicable backup for approval by the Controller and/or CFO.
  • Send final invoices and waivers to the customer and follow up on client approval/payment.
  • Assess and pursue opportunities for maximization of client billing; communicate with the Controller/CFO regarding your observations and actions taken.
  • Collaborate with Project Manager to maximize monthly billing amounts.
  • Maintain the billing folders for all projects, with all the appropriate documents, including pay applications, waivers, certified payroll reports, vendor invoices, etc., in accordance with standard procedures.
  • Generate and distribute ad hoc receivables reports and job profitability reports.
  • Set up new projects, make transfers of employee billable hours and/or expenses, and close jobs, including review and investigation of open commitments.
  • Prepare time and material (T&M) billings with all related supporting documentation.
  • Manage/prepare subcontract waivers process.
  • Manage certified payroll process on jobs where required.
  • Recommend and implement agreed process improvements to the billing cycle.
  • Prepare special project analyses for the PXs, PMs, and others.
  • Participate in monthly and quarterly project review meetings with CFO, Controller, VP of Construction Operations, and Group Leaders.
Requirements
  • Bachelor's Degree or some college courses in accounting or business preferred.
  • Experience with AIA billings in a construction environment preferred.
  • A thorough knowledge of standard contract terms, including hourly, lump sum, not-to-exceed, and how they are applied in the billing process preferred.
  • Ability to work well with others under deadline situations and respond to changes in priorities.
  • Strong written and verbal communication skills and strong organizational skills.
  • Ability to work independently, take initiative, set priorities, and see projects through to completion.
  • Employ problem-solving skills and analysis, and report problems to the Controller.
  • Competency in Microsoft applications, including Word, Excel, and Outlook.


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