Executive Assistant
4 weeks ago
Le Vian is seeking a highly skilled and detail-oriented Executive Assistant to provide administrative support to the Executive Staff. The ideal candidate will possess excellent communication and organizational skills, with the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Provide confidential and discreet administrative support to the Executive Board
- Manage complex calendars and schedules, including domestic and international travel arrangements
- Screen incoming calls and respond to routine matters via email and correspondence
- Arrange transportation and services for travel, including the overseas summer holiday
- Schedule meetings with external contacts and internal employees
- Organize and handle personal notes, invitations, and correspondence
- Welcome guests, vendors, customers, and community leaders
- Maintain filing for the executive office
- Determine daily lunch menus and arrange for pick-up or delivery
- Reserve conference rooms and define room setups, audio-visual needs, and other requirements
- Support activities related to industry associations and charitable organizations
- Arrange and manage details for special projects
- Address requests from collectors who contact the Executive Board
Requirements:
- Intermediate knowledge of Microsoft Office, Excel, and Outlook
- High school diploma, college degree preferred
- 3-5 years' experience in an office environment
- Strong attention to detail and ability to multitask
- Excellent communication, delegation, follow-up, and team building skills
- Ability to exercise independent discretion and judgment
- Solid problem-solving and analytical skills
- Punctual and reliable
About Le Vian:
Le Vian is an established international organization dedicated to providing a dynamic and challenging environment for our associates to develop personally and professionally.
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