Operations Manager
3 weeks ago
At the Natural Resources Defense Council Inc, we are seeking an experienced Operations Manager to join our team. As an Operations Manager, you will be responsible for overseeing and coordinating the day-to-day operations of our team's processes to ensure effective resource allocation, financial management, and compliance with our organization's policies and procedures.
Key Responsibilities:- Provide day-to-day management to the department's Administrative Coordinator(s), fostering a positive and inclusive work environment.
- Set clear expectations, goals, and objectives for Administrative Coordinator(s), provide regular feedback and coaching to support their professional development.
- Regularly review associates' workloads, ensuring work is distributed evenly.
- Monitor team performance and productivity, identifying areas of improvement and implementing strategies to enhance efficiency and effectiveness.
- Promote a safe and inclusive environment, ensuring compliance with relevant policies, procedures, and regulations.
- Lead the team's annual budgeting processes, including gathering data, training on templates and other tools, and preparing reports to drive a consistent system of budget management.
- Oversee team processes and systems related to day-to-day budget and finance tasks, including but not limited to, grant spending, overseeing the invoicing processes and approvals, overseeing setting up vendors, and matching expenditures to grants.
- Track budget equity alignment to measure resources toward key initiatives, such as resourcing of BIPOC partners, consultants, and racial equity initiatives, or other areas as determined in partnership with the Equity & Community Partnership team.
- Oversee grants management for Sector Grouping or Capacity, liaising with Finance, Development, and team members.
- Work with Senior Director, SP&O to implement methods to communicate goals and activities, such as team retreats, within the team and across the institution.
- Act as point of contact for internal HR, IT, and Workplace processes, reporting, and compliance relating to recruitment, hiring, onboarding, performance management, professional development, office visits, and off-boarding.
- Support the set-up and periodically maintain centralized file management system for department and guidelines for project management workflows, such as Asana.
- Provide train-the-trainers instruction to, or direct training of, SP&O Associates, Administrative Coordinators, and Solves 1-4 individuals on budget, expense, finance tracking, reporting, and other fiscal work to ensure consistent budgeting and tracking throughout the team.
- Create, implement, and maintain processes and process improvement to drive operational efficiency across the team.
- Collaborate with cross-functional teams and stakeholders to align efforts and achieve organizational objectives.
The above list of duties is not comprehensive but generally demonstrates the types of matters under this position's responsibility. Other duties may be assigned.
Qualifications:- Bachelor's degree in a related field or equivalent combination of education and experience required.
- Minimum 3-5 years' directly related experience in project management, operations management, or a related discipline, or equivalent combination of education and/or work experience.
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $92,000 to $101,200.
NRDC operates in a hybrid workplace. We offer our team members flexibility and ask them to come into the office to collaborate meaningfully with their colleagues. We call this purposeful presence.
As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law.
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