Administrative Support Specialist

3 weeks ago


Moscow, Idaho, United States University of Idaho Full time
Job Summary

This role provides critical operational support to various stakeholders, including visitors, students, and employees. The successful candidate will serve as an administrative process expert and coordinator, responsible for navigating complex administrative procedures and cyclical calendars.

Key Responsibilities
  • Provide administrative support to faculty, staff, and students, including researching information and solving problems.
  • Coordinate logistics for regular travel and meetings, including scheduling and event planning.
  • Collect and organize data, enter information into electronic systems, and validate information to ensure accuracy and compliance.
  • Review internal operating procedures and practices to identify areas for improvement.
  • Manage inventory and greet office visitors, responding to incoming calls and email correspondence.
Requirements
  • High School Diploma or equivalent.
  • One year of experience in office support functions, including document management, composing and editing business documents, and reception and customer service.
  • Proficiency in computer software and applications, including word processing, spreadsheets, email, and internet research.
Preferred Qualifications
  • Bachelor's degree.
  • Experience receiving and referring inquiries and visitors.
  • Experience with integrated communication systems, including Teams, Zoom, Outlook, OneDrive, and SharePoint.
  • Ability to communicate and collaborate with numerous on-campus partners.
Working Conditions

This is a full-time position with a 1.0 FTE. The position is eligible for remote or hybrid work locations.



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