Administrative Coordinator

2 weeks ago

Grapevine, Texas, United States Kubota Full time
Job Summary

We are seeking a highly skilled Administrative Specialist to provide advanced vocational administrative assistance to a senior director/division manager and employees in all functional areas.

Key Responsibilities
  • Provide department support and advanced administrative assistance to senior director/division manager and employees.
  • Process discounts through Incentive Automation system or SAP, and be familiar with all current Sales Bulletins and basic rules of incentives.
  • Ensure all bills are signed by the correct supervisor, coded properly, and given to the appropriate manager for signature.
  • Provide support to Sales, Service, and Parts Departments as needed.
  • Create and process Google forms as required.
  • Order supplies for Division personnel, maintain copy machines, and perform mailroom upkeep.
  • Help coordinate holiday, summer, and employee morale events.
  • Process sales policies and transfer to the joint spreadsheet for corporate review.
  • Communicate with dealers regarding incentive processing and other dealer-related inquiries.
Requirements
  • Associate's degree preferred.
  • 3 years of related experience required.
  • Ability to use a computer to enter and/or retrieve information.
  • Proficiency in Microsoft Word, Excel, Access, and PowerPoint, and the ability to quickly learn and use other software packages.
  • Ability to perform basic mathematical calculations and possess effective verbal and written communication skills.
  • Excellent customer relation skills and good time management skills.
Working Conditions

This is a typical office environment.

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this classification.

This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job/classification.

Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.

Kubota is an equal opportunity at-will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin.

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