Legal Administrative Assistant

1 week ago


San Diego, California, United States kay search group Full time
Job Summary:

As a Legal Administrative Assistant at Kay Search Group, you will provide administrative support to our legal team, ensuring the smooth operation of our law firm. This role involves providing gatekeeping, administrative, and document support to our Partners and Associates, as well as handling various administrative duties such as travel arrangements, calendaring deadlines, and client service.

Key Responsibilities:
  • Provide administrative support to our legal team, including document preparation, filing, and organization.
  • Assist attorneys with overseeing and facilitating the day-to-day activities of our intern team.
  • Handle administrative duties such as travel arrangements, calendaring deadlines, and client service.
  • Answer telephone calls, taking messages or providing information as appropriate.
  • Opens and closes files as necessary, promptly handling the filing of legal or other administrative materials.
  • Assist with additional ad hoc projects as needed.

Requirements:
  • Bachelor's Degree preferred.
  • 3+ years of administrative or legal secretarial experience in a law firm.
  • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure.
  • Excellent written, oral, and interpersonal skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Ability to work productively and cooperatively with all levels of staff.
  • Flexible for overtime as needed.


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