Documentation Specialist

2 weeks ago


Columbus, Ohio, United States Blue Star Partners LLC Full time
Job Title: Documentation Specialist

Blue Star Partners LLC is seeking a skilled Documentation Specialist to join our team. As a key member of our organization, you will be responsible for preparing, editing, and maintaining various types of documentation.

Key Responsibilities:
  • Document Preparation: Prepare and edit documentation, including reports, technical documents, records, and correspondence, ensuring accuracy and consistency.
  • File Maintenance: Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents.
  • Record Keeping: Keep detailed records of all documents, ensuring that files are updated regularly and accurately.
  • Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards.
  • File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents.
  • Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations.
  • Collaboration: Work closely with various departments to gather necessary information and ensure that documentation meets organizational needs.
  • Process Improvement: Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy.
  • Training: Train new employees on documentation processes and procedures to ensure consistency across the organization.
  • Compliance: Ensure that all documentation complies with relevant legal and regulatory requirements.
Requirements:
  • Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus.
  • Professional Experience: 0-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
  • Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents.
  • Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation.
  • Problem-Solving Skills: Ability to identify and resolve issues related to documentation processes and systems.
  • Confidentiality: Ability to handle sensitive and confidential information with discretion.
  • Team Player: Ability to work effectively both independently and as part of a team.


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