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Facilities Operations Manager

2 months ago

Santa Monica, California, United States Provivi Full time
Job Overview

Salary: $80,000 - $100,000

About Provivi

Provivi, Inc. is a pioneering company located in Santa Monica, California, established in 2013. Our goal is to deliver innovative chemical solutions for agricultural, domestic, and professional pest management that are safe for the environment and enhance performance. We are focused on developing cutting-edge biocatalysis and formulation technologies and are seeking exceptional talent to help us advance and commercialize our offerings.

Position Summary

As a key member of the Operations Team at Provivi, the successful candidate will collaborate closely with the Director of Facilities & Logistics on various aspects of our operational facilities. The main emphasis will be on maintaining the laboratory facilities and ensuring smooth operations.

Key Responsibilities

  • Collaborate with diverse scientific departments on various tasks related to facility and laboratory management.
  • Ensure the upkeep of laboratory equipment and glassware by adhering to operational guidelines, troubleshooting issues as they arise, performing routine cleaning, and scheduling maintenance visits.
  • Oversee the management of the company's chemical inventory, assets, and Safety Data Sheets (SDS).
  • Coordinate with contractors for on-site services and supervise their activities.
  • Address facility emergencies, including plumbing, electrical, cleanliness, roofing, and other maintenance issues.
  • Distribute laboratory supplies and chemicals to the relevant departments.
  • Maintain accurate and cost-effective ordering processes by sourcing reliable vendors, obtaining quotes, negotiating terms, and ensuring quality of supplies.
  • Anticipate inventory needs for Facilities and Formulation Materials while monitoring real-time usage and taking corrective actions as necessary.
  • Manage the purchasing cycle by planning acquisitions, reviewing requisitions, creating purchase orders, following up on orders, assisting with goods reception, and processing final payments.
  • Communicate order statuses and tracking information to all internal stakeholders in a timely and professional manner.
  • Evaluate supplier performance and implement actions based on outcomes.
  • Facilitate the return of rejected materials to suppliers for replacement or credit, proactively identifying and resolving issues that may affect product availability.
  • Maintain strong relationships with suppliers to ensure adherence to quality standards, target pricing, and timely delivery of materials.
  • Identify opportunities for process and system improvements, utilizing root cause analysis and lean methodologies to implement solutions that reduce inventory and eliminate non-value-added activities.

Qualifications & Skills

Education:

  • Bachelor's Degree in a relevant scientific discipline.

Required Skills:

  • Proactive individual with technical skills, interpersonal abilities, and a strong commitment to Provivi's mission and values.
  • Experience in meticulously following and documenting procedures (e.g., autoclaves, freezers, safety protocols).
  • Excellent oral and written communication skills, with the ability to effectively convey equipment and order statuses to the team.
  • Ability to adapt to shifting priorities and manage multiple tasks simultaneously.
  • Capability to lift heavy objects ranging from 15 to 50 lbs.
  • Strong organizational and interpersonal skills.
  • Proficient in Microsoft Office applications.
  • Familiarity with ERP systems is advantageous but not mandatory.
  • Knowledge of Spanish and/or Portuguese is a plus but not required.
  • Basic maintenance skills (e.g., using a power drill) are beneficial but not essential.
  • This position requires a daily on-site presence, with a flexible schedule based on business needs.

Salary Range: $80,000 - $100,000