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HR Generalist

2 months ago

Portland, United States Ajinomoto Foods North America Full time

Overview Ajinomoto Foods North America is a leading frozen foods company, committed to providing nutritious and delicious meals globally. With a rich history of diverse ethnic brands, our brands have become household favorites all across America. We are dedicated to contributing to a healthier lifestyle through nutritious and balanced Umami foods. With a commitment to excellence and innovation, all our products are cooked with our customers in mind, providing healthy and delicious meals for all. The HR Generalist is responsible for day-to-day administration of policies and human resource programs: compensation and benefits, training, employee engagement, employee relations, safety, and basic payroll functions. As part of the HR Team, we build an inspired and engaged workforce through respect, integrity, transparent communication, and consistent business practices. We are committed to meeting and exceeding the needs of our internal and external customers through education, empowerment, inclusion, and empathy. If you choose to work with us, you will be an integral part of a team with a rich and diverse culture that learns, grows, and succeeds together. You will also have access to some amazing benefits such as:
Salary of: $75k-$85K, plus a potential STI bonus of 10%
Medical, Dental, Vision insurance on DAY ONE
Company paid STD, LTD, and Life Insurance on DAY ONE
80 hours of vacation and 40 hours of sick time per fiscal year
401(k) Retirement Savings plan that includes company's matching contributions up to 4.5%
Wellness reimbursement towards gym membership and/or exercise equipment
Referral bonuses totaling $1000 when an employee refers someone to work with our company
Quarterly sales of product to employees
Responsibilities
Develop and promote two-way communication (feedback loop) mechanisms for the workforce to influence and promote exceptional employee engagement
Drive people processes to ensure alignment with organizational goals
Drive continuous improvement and change management throughout the organization
Manage projects as necessary and participate in functional and cross- functional initiatives
Compiles payroll data to include hours worked, personal/sick time and vacation or PTO, tax withholding, insurance, 401(k), and other employee information.
Generate and lead change initiatives with a positive, enthusiastic approach. Influence others to adapt to change.
Establishes proactive Employee Relations Programs that promote the development of the workforce.
Assist the Sr. HR Manager as needed and perform all other duties as assigned.
Providing research and advice on creating new policies and modifying or delete existing policies.
Representing the organization at personnel-related hearings and investigations.
Overseeing the off boarding process in conjunction with HR peers, including: preparation of termination paperwork, scheduling and conduction the exit interview, notifying employee of COBRA rights, if applicable, preparation of final paycheck, audit and close employee file, and make necessary changes in computer systems.
Serve as primary contact for internal customers, plan vendors and third party administrators for benefits.
Coordinate transfer of data to external contact for services, premiums, and plan administration.
Evaluate and revise internal processes to reduce costs and increase efficiency.
Document and maintain administrative procedures for assigned benefits processes.
Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, and hardships.
Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.
Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Ajinomoto Food's HIPAA Privacy and Security policies and procedures, assisting the Ajinomoto Food health plan with day-to-day activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other duties delegated by the HIPAA Privacy or Security Officer.
Qualifications
Bachelor's degree in HR, labor relations, business, or related field.
Minimum 3 years Human Resource Experience, in lieu of degree
General knowledge of employment laws and practices
Manufacturing/ CPG experience preferred
PHR or SHRM-CP preferred
Ability to work "off hours" as necessary
Exceptional written, verbal, and visual communication skills
Capacity to understand people issues impacting the business along with a passion for relationship building
Proven ability to influence others and reach agreements and consensus despite differing goals and priorities
Proven ability to make decisive and sound judgements consistent with company culture and applicable laws
Experience in project management, resource management, and strategic planning
A desire to lead groups, drive results, and challenge the status quo
Bilingual English/Vietnamese is a highly preferred