Accounts Payable Representative
3 days ago
The Accounts Payable Representative owns the vendor A/P relationship for assigned vendors (statements, payments, invoice processing).
Responsibilities:
· Reviews all invoices for appropriate documentation (extensive contract review & compliance) and approval prior to payment.
· Processes check requests and PO invoices after review. Both manually & thru imaging ERP system.
· Completes thorough vendor research (govt sites, W9, etc) prior to vendor creation or changes.
· Fraud prevention is a critical responsibility and takes action to mitigate.
· Works as a team with both Supply Chain Buyers and Receiving to resolve invoice PO issues, providing guidance as needed.
· Charges expenses to accounts and cost centers by analyzing invoice for compliance to company policies.
· Pays vendors by verifying federal ID numbers, scheduling checks; insuring credit is received for outstanding memos.
· Verifies vendor accounts by reconciling monthly statements and related transactions.
· Answers all vendor inquiries and assists in managing payments to vendors through the establishment of strong relationships.
· Maintains historical records by scanning and linking invoice and attachments.
· Updates job knowledge by participating in educational opportunities.
· Accomplishes accounting and organization mission by completing special projects as needed.
· Actively participate in new system testing and development.
Qualifications/Requirements:
Experience: 4 to 5 years of experience working in a full-cycle Accounts Payable function preferred.
Education: Associate degree in Finance, HCA, or other specialty major preferred.
Licenses / Certifications: N/A
Other: Attention to detail, thoroughness, organization and follow-up, interpersonal communication, teamwork, analyzing information, accounting, vendor relationships, PC proficiency (Outlook, Excel, Word), data entry skills, general math skills, INFOR ERP system preferred but not required.
Special Requirements: N/A
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