Administrative Specialist

Type of Requisition:RegularClearance Level Must Currently Possess:Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphPublic Trust/Other Required:NoneJob Family:Highly Compensated Administrative ServicesJob Qualifications:Skills:Calendar Management, Communication, Microsoft Office, Office Administration, Travel PlanningCertifications:NoneExperience:7 + years of related experienceUS Citizenship Required:YesJob Description:Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career. The position requires seven (7) years of admin or relevant experience and HS Diploma. Must have an active TS/SCI with Polygraph clearance.HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:Working in a discreet environment handling sensitive and personal information dailyCompleting transactional duties with special attention to detail, being organized, and multi-taskingInteracting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or emailHandling and receiving incoming and outgoing correspondenceAs an Administrative Assistant IV, your day-to-day responsibilities will include:The Administrative Assistant (AA) in this office will serve as advanced support for 6 principals (5 SIS and 1 GSIS) and will lead on all Interagency scheduling and D/CNC and DD/CNC's schedulesThe position requires critical thinking when reading through large quantities of meeting requestsThe AA IV should be very proactive, ask the right questions, and have a professional demeanor that has confidence when working with seniors and other government agenciesThe advanced support includes proactively seeking answers to questions they anticipate will be asked by their principalsThe AA will coordinate the travel for their principals and submit necessmy requests/vouchersThe AA will be expected to preemptively identify and address elements that are necessmy for the principal's success (i.e., does the task require a car? a conf. room? access to the building, travel time allotted, etc.)Thoughtfulness and ownership of their principals' schedules is imperativeThinking through the logistics of each meeting to ensure their principals are on schedule and have the information they need to understand the 5 W's of each meetingThe AA should have a can-do attitude and positive demeanorThis is a customer facing position requiring a high level of professionalism as the AA will interact with the center's workforce, partners, and liaisons, and will be seated at the entrance to the office suiteThe AA will report to the chief and deputy chief of SupportThe AA will interface with numerous visitors from a wide variety of officesThe AA will be responsible for the Center's FO administrative support and monthly meetings from leaders in two departmentsThey will also be part of a dynamic administrative support team providing Center-wide assistanceThe AA should have excellent verbal and written communication skills, be self-motivated, able to work independently as well as be team orientedTravel, if any, would be local to WMV and the occasional domestic off-sites. The Administrative Assistant (AA) will consistently use the following systems to complete actions throughout each weekOutlook, Microsoft Office, BARRS, Go Travel, sponsor training system, sponsor access tracking system, and the sponsor asset tracking software is imperativeAn advanced level of proficiency is needed for both the sponsor access tracking system and sponsor travel systemThe AA should have an intermediate level of proficiency and knowledge with the sponsor asset tracking software, sponsor travel system, and sponsor voucher systemThe AA needs an advanced skill level with Microsoft Word and OutlookThe office desires an AA with prior sponsor experience and knowledge of sponsor databases used by the sponsor network of administrative support personnelThe position is non-supervisory but the AA may be asked to train junior SAs when requiredThe Administrative Assistant (AA) will provide personnel management support throughout the office via numerous activities and responsibilitiesThe AA will handle access requests via the sponsor access request tracking system and troubleshoot access request errors should they ariseThe AA will handle all visitor access requests using the sponsor visitor access request system and will escort visitors as neededThe AA will handle group administration, creating new groups, and cleaning up existing onesWith the arrival and departure of personnel the AA will update seating charts and phone cards, and track all arriving/departing officers and trainees, as well as update approvers' lists, and rostersAs directed the AA will provide vault accessWHAT YOU'LL NEED TO SUCCEED:The position requires an active TS/SCI with Polygraph security clearanceHS Diploma and seven (7) years of relevant experience or equivalent combination of education and experienceThe work schedule is a standard schedule with core hours of 8:00am - 5:00pm (M-F)Proficient Word, Excel, Outlook, PowerPointAble to perform duties with minimal supervision and some team interactionThis position is on customer siteGDIT IS YOUR PLACE: 401K with company matchComprehensive health and wellness packagesInternal mobility team dedicated to helping you own your careerProfessional growth opportunities including paid education and certificationsCutting-edge technology you can learn fromRest and recharge with paid vacation and holidays#OpportunityOwned#GDITCareers#WeAreGDIT#EAPolyReferrals2023 #AdminPoly2023#IntelAdminJobs#JetThe likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.Scheduled Weekly Hours:40Travel Required:10-25%Telecommuting Options:OnsiteWork Location:USA VA McLeanAdditional Work Locations:Total Rewards at GDIT:Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.