Administrative Specialist

Type of Requisition:RegularClearance Level Must Currently Possess:Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphPublic Trust/Other Required:NoneJob Family:Highly Compensated Administrative ServicesJob Qualifications:Skills:Calendar Management, Communication, Microsoft Office, Office Administration, Travel PlanningCertifications:NoneExperience:4 + years of related experienceUS Citizenship Required:YesJob Description:Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:Working in a discreet environment handling sensitive and personal information dailyCompleting transactional duties with special attention to detail, being organized, and multi-taskingInteracting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or emailHandling and receiving incoming and outgoing correspondenceAs an Administrative Assistant IV, your day-to-day responsibilities will include:The primary focus is providing administrative support to External Department principals and teammatesAs a member of the MC Executive Staff, the AA will frequently interact with Executive Staff teammates, the MC Front Office and Internal Department, as well as Sponsor and Other Governmental Agency (OGA) counterpartsThe MC is a medium sized center but fast paced, with evolving needs and changing prioritiesWhile on the job training and continuous development opportunities are a priority of the Executive Staff, the resource should be able to work effectively independently or in collaboration while executing the tasks assignedThe AA will consistently engage officers of every grade and rank, and, as a matter of professional decorum, should be able to adapt different communication styles in writing and in person accordinglyGiven the high visibility of this role, attention to detail, a willingness to ask questions to ensure accuracy, and the ability to quickly and professionally incorporate feedback are key to ensuring minimal mistakes and representing the team and center to customersThe resource will also assist and execute access requests utilizing Sponsor systems; be able to execute visitor request and verify clearance levels of individuals as needed; and, monitor the needs of the Department and center by assisting with office supply ordering and distributionMust also demonstrate a willingness to surge to assist other Branch and Department leadership as neededThe resource should be intermediate skill level fluent with Microsoft Office and OutlookOther systems include but are not limited to Sponsor Access Request System, Sponsor Entitlement System, Sponsor Supply System, Sponsor Travel System, Sponsor Internal Communication System, Sponsor Reimbursement system and shared drivesThe customer is willing to train and provide OJT upon arrival for other systemsThe AA will work with Executive Staff members and management to onboard and offboard new personnel, helping administer the center Orientation program, Welcome Book, website, office call scheduling, and access/read in programsIn doing so, the resource will also assist with reviewing vault access rosters, updating them as needed, and working with corporate components to ensure new personnel have adequate furniture, supplies, phone cards, rosters, email accounts, drive accesses, and time and attendance mechanismsThe AA IV will be responsible for: meeting regularly with Principals to capture and manage needed work unit administrative taskings; monitoring Principal, Department, and corporate emails for action items; drafting, coordinating, and de-conflicting administrative taskings with Executive Staff members to support Principals and the Department; organizing and preparing Principals for staff meetings, all hands, conferences, and award ceremonies; compiling weekly reports for action items; and reviewing outgoing correspondence to ensure appropriate format and content. Special functions include assisting with the center's continuity of operations programWHAT YOU'LL NEED TO SUCCEED:The position requires an active TS/SCI with Polygraph security clearanceHS Diploma and seven (7) years of relevant experience or equivalent combination of education and experienceCore Hours are 7:00am- 3:00pmProficient Word, Excel, Outlook, PowerPointAble to perform duties with minimal supervision and some team interactionThis position is on customer siteGDIT IS YOUR PLACE: 401K with company matchComprehensive health and wellness packagesInternal mobility team dedicated to helping you own your careerProfessional growth opportunities including paid education and certificationsCutting-edge technology you can learn fromRest and recharge with paid vacation and holidays#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #JetThe likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.Scheduled Weekly Hours:40Travel Required:10-25%Telecommuting Options:OnsiteWork Location:USA VA McLeanAdditional Work Locations:Total Rewards at GDIT:Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.