Administrative Assistant

2 months ago

Jacksonville Beach, United States 48forty Solutions and Relogistics Services Full time

Summary

The Administrative Assistant will handle all administrative / operational functions for their location, on their assigned shift.  This position reports to the local RLC Manager or OSM.  Duties include, but are not limited to: daily production data entry, processing Bills of Lading, invoicing, communicating with vendors, directing and controlling the flow of drivers, and communicating with customers. 

Essential Duties and Responsibilities

  • Must be proficient using Microsoft Word, Excel, and Outlook 
  • Ability to communicate expectations and goals daily to team in order to meet Relogistics performance standards
  • Ability to communicate to customer any needs or concerns
  • Must be able to coach, train, provide feedback, and if necessary, hold team members accountable 
  • Must be accountable for achieving Relogistics results while maintaining Relogistics Core Values and Safety Standards
  • Ensure office and yard are clean and organized
  • Ability to hold meetings to include but not limited to safety and production
  • Ability to complete all production paperwork with accuracy
  • Communicates directly with On Site / Plant Manager regarding employee issues
  • Ensuring that all employees are working safe and abide by all safety policies
  • Ensuring that all daily equipment checks on all Industrial power equipment are being performed
  • Examining products to verify conformance to quality standards.  Must maintain a clean & safe environment working environment that meets Relogistics standards
  • Answers the main phone, routing callers based on their needs and greets visitors and directs them to the appropriate area or person.
  • Date-stamps, reviews, and routes incoming mail
  • Composes and types routine correspondence
  • Prepares, sends, picks up, and distributes all incoming and outgoing mail
  • Organizes and maintains file system, and files correspondence and other records.  Maintains employee personnel files
  • Makes copies of correspondence or other printed materials
  • Orders and maintains supplies and arranges for office equipment maintenance
  • Assists employees with general administrative questions regarding employment, pay, benefits, etc.
  • Performs data entry of facility business activity
  • May perform basic financial data entry
  • Assists in coordinating incoming and outgoing loads
  • Other duties as assigned

Education and/or Experience                                                   

  • High school degree or GED is required.
  • Associate's degree (A.A.) or equivalent from two-year college or technical school preferred
  • Three or more years related administrative experience; or equivalent combination of education and experience

Language Skills                                                      

Must be able to speak, read, and write in English fluently.   Spanish fluency is a plus in many locations.  Excellent oral and written communication skills needed.  Ability to read, analyze, and interpret general business publications, professional journals, technical procedures, or government regulations.   Ability to write reports, business correspondence, and procedural instruction manuals.  Ability to respond to questions from warehouse personnel, clients, customers, and the general public.

Reasoning Ability                          

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Willingness to work through employee relations issues.

Other Skills and Abilities                                                 

Proficient in use of MS Office products (e.g. Word, Excel, Outlook, PowerPoint, etc.) required.  Expected to be comfortable with technology, generally. Desire and ability to provide excellent customer service to all levels of the organization as well as to visitors and customers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision and color vision.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is dependent on location- ear protection is mandated in several locations, and all employees in those locations are required to wear it when in the production areas
  • Eye protection must be worn while in the production areas of all locations
  • Appropriate work clothing is required including long pants and safety shoes

 

Hourly pay is dependent on experience and other variables, but this is our starting target range.

 

 

Hourly

$18.50 - $20 USD

  • Administrative Assistant

    2 months ago

    Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Administrative Assistant

    8 months ago

    Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Administrative Assistant

    3 weeks ago

    Jacksonville, United States Contemporary Staffing Inc Full time

    Contemporary Staffing Solutions is seeking an Administrative Assistant to join our client in Jacksonville, FL! This temporary-to-permanent opportunity offers $18-$19/Hour. The Administrative Assistant will support our client's Immigration Unit in administrative and client service tasks. Key Responsibilities: Provide administrative support to the...

  • Administrative Assistant

    1 month ago

    Jacksonville, Florida, United States VeeAR Projects Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at VeeAR Projects. As an Administrative Assistant, you will provide administrative support to our Child Care Regulation team, ensuring the smooth operation of our office and facilitating communication with clients and staff.Key Responsibilities:•...

  • Administrative Assistant

    4 weeks ago

    Jacksonville, United States Boutique Recruiting Full time

    A premier multi-family builder in Jacksonville, FL, that specializes in ground-up construction is on the lookout for a dynamic Administrative Assistant to join their vibrant team. This exciting role offers the opportunity to collaborate closely with the project management team, organize crucial documents, schedule key meetings, and facilitate seamless...

  • Administrative Assistant

    4 weeks ago

    Jacksonville, United States Social Finance Ltd Full time

    Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we're changing the way people think about and interact with personal finance. We're a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The...

  • Administrative Assistant

    4 weeks ago

    Jacksonville, United States HealthSouth Full time

    Encompass Health Rehabilitation Jacksonville is looking for an Administrative Assistant Administrative Assistant Career Opportunity  Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is...

  • Administrative Assistant

    1 week ago

    Jacksonville, United States Fortegra Full time

    The Administrative Assistant will be responsible for providing high-level administrative services at the executive level. Duties may include scheduling/coordinating meetings, travel arrangements, expense reports, answering phones, distributing mail, preparing correspondence or reports, filing department materials, and/or other specialized department...

  • Administrative Assistant

    4 weeks ago

    Jacksonville, Florida, United States Mayo Clinic Health System Full time

    About the Role:We are seeking an Administrative Assistant to provide high-quality support to our team. The successful candidate will have excellent organizational and communication skills, with the ability to work in a fast-paced environment.Key Responsibilities:Provide administrative support to the teamManage calendars and schedule appointmentsPrepare...

  • Administrative Assistant

    4 months ago

    Jacksonville, United States LaborMAX Staffing Full time

    Job Description We are currently hiring for a local office. As part of this role, you will be responsible for answering phones and directing calls to the appropriate person. You should also be able to handle customer calls. Experience with office administration and accounting is required, including proficiency in Excel, Word, and QuickBooks Desktop....

  • Administrative Assistant

    3 weeks ago

    Jacksonville, United States TrueNet Communications Full time

    The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our companys general administrative activities. (This is meant to be a guide. Duties may vary dependent upon management.) Essential Position Functions: Organize and prioritize various forms of communication including email, phone calls,...

  • Claims Administrative Assistant

    1 month ago

    Jacksonville, Florida, United States Stillwater Insurance Services, Inc. Full time

    Job Title: Claims Administrative AssistantStillwater Insurance Group is seeking a highly organized and detail-oriented Claims Administrative Assistant to join our team in Jacksonville, FL.Job Summary:The Claims Administrative Assistant will provide administrative support to the Claims Department, assisting with claim file document requests, vendor payments,...

  • Administrative Assistant

    2 weeks ago

    Jacksonville, United States FirstService Residential Full time

    Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    4 weeks ago

    Jacksonville, United States The Church of Eleven22 Full time

    Description Job Title: Administrative Assistant Ministry/Department: Multisite Reports to: Campus Multisite Pastor Status: Full-time, non-exempt Supervisory Role: No Objective This position is accountable for providing administrative and project support to the Campus Multisite Pastor so that he best serves the organization at a strategic level in a prepared,...

  • Administrative Assistant

    2 weeks ago

    Jacksonville, United States FirstService Residential Full time

    Job Overview: As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    1 week ago

    Jacksonville, United States East Coast Repair And Fabrication, LLC Full time

    JOB TITLEADMINISTRATIVE ASSISTANT(JMR DIVISION)LOCATIONFLORIDA-JMR - Jacksonville, FL 32206 US (Primary)JOB TYPEFull-TimeJOB CLASSIFICATIONHourlyEXEMPTION TYPENon-ExemptEDUCATIONHigh School Diploma/GEDJOB DESCRIPTION JOB SUMMARY: Provides clerical and reception support for various departments, including answering telephones, greeting clients and visitors,...

  • Administrative Assistant

    1 week ago

    Jacksonville, United States East Coast Repair And Fabrication, LLC Full time

    JOB TITLEADMINISTRATIVE ASSISTANT(JMR DIVISION)LOCATIONFLORIDA-JMR - Jacksonville, FL 32206 US (Primary)JOB TYPEFull-TimeJOB CLASSIFICATIONHourlyEXEMPTION TYPENon-ExemptEDUCATIONHigh School Diploma/GEDJOB DESCRIPTIONJOB SUMMARY:Provides clerical and reception support for various departments, including answering telephones, greeting clients and visitors,...

  • Executive Administrative Assistant

    2 weeks ago

    Jacksonville, United States iMethods Full time

    Reporting StructureThis position will report directly to our Strategic Account Executive. The WorkThe Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...

  • Executive Administrative Assistant

    2 weeks ago

    jacksonville, United States iMethods Full time

    Reporting StructureThis position will report directly to our Strategic Account Executive. The WorkThe Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...

  • Executive Administrative Assistant

    2 weeks ago

    Jacksonville, United States iMethods Full time

    Reporting StructureThis position will report directly to our Strategic Account Executive. The WorkThe Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...