Front Office Assistant

2 days ago

Charlton, United States Disability Solutions Full time
Join KARLSTORZ as a Front Office Assistant and become the welcoming face of our company As the first point of contact for visitors, you will play a pivotal role in creating a professional and inviting atmosphere. This position offers an exciting opportunity to contribute to a variety of functions including visitor management, employee support, and administrative tasks, while working closely with our Manager of Facility & Equipment Maintenance to ensure a safe and efficient workplace.

Key Responsibilities:
  • Visitor and Call Management: Greet all visitors, manage their check-in process, and handle a multi-line phone system with professionalism and efficiency.
  • Facility and Employee Support: Coordinate conference room bookings, assist with IT tickets, manage office moves, and ensure all facilities are well-maintained. Provide support for onboarding processes and other administrative tasks as needed.
  • Administrative Duties: Maintain check-in systems, issue Wi-Fi credentials, assist with Service Awards, and support business continuity management.
  • Safety and Quality Compliance: Ensure adherence to safety protocols and report violations. Follow ISO and FDA quality system requirements to maintain a high standard of operations.

What You Need to Succeed:
  • Education: High School Diploma or equivalent required; Associate degree preferred.
  • Experience: 1-3 years in administrative or office support roles, ideally in high-traffic environments.
  • Skills: Proficiency in Microsoft Office Suite, SAP, SharePoint, and multi-line phone systems. Strong communication and organizational skills, with a positive attitude and ability to handle multiple tasks efficiently.
  • Attributes: Professional demeanor, excellent interpersonal skills, and a flexible mindset to manage a variety of responsibilities.

Why KARLSTORZ?
  • Be a key player in ensuring the smooth operation of a dynamic work environment.
  • Collaborate with a supportive, innovative, and engaged team.
  • Play a significant role in enhancing workplace efficiency, safety, and employee satisfaction.

Apply Today

If you're organized, proactive, and passionate about interacting with people while managing a variety of tasks, we encourage you to apply. Join us at KARLSTORZ and help make a difference in our work environment

Who We Are:

KARLSTORZ is an independent, family-owned company headquartered in Germany's renowned MedTech manufacturing region. With over 80 years of pioneering innovations in endoscopic surgery, video imaging, and OR integration, we are committed to improving patient care and healthcare outcomes.

Our 9,000+ associates worldwide, including 2,600 in the U.S., are dedicated to providing top-tier products, cutting-edge technology, and exceptional customer support. At KARLSTORZ, we're not just about creating tools-we're about changing lives, together.

#LI-SG1

Eligible Employee Benefits
  • Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too
  • 3 weeks vacation, 11 holidays plus paid sick time
  • Up to 8 weeks of 100% paid company parental leave; includes maternal/ paternal leave, adoption, and fostering of a child.
  • 401(k) retirement savings plan providing a match of 60% of the employee's first 6% contribution (up to IRS limits)
  • Section 125 Flexible Spending Accounts
  • Life, STD, LTD & LTC Insurance
  • We prepay your tuition up to $5,250 per year - Tuition pre-imbursement
  • Fitness reimbursement of up to $200 annually
  • And much more

KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employees must comply will all applicable KARL STORZ policies and procedures.

Credentialing requirements at KARL STORZ

KARL STORZ is committed to maintaining a safe work environment for our employees and customers. Most field-based roles at KARL STORZ require hospital credentialing/health screens as a condition of employment. Credentialing can include required vaccinations, health screens & other requirements as outlined by our customers. During the interview process, we encourage you to ask how credentialing/health screens may impact the role you are seeking and if you require any reasonable accommodations regarding these requirements.

Pay Transparency

The pay range and/or hourly pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a specific team member's base salary and/or hourly pay rate, several factors will be considered including such things as location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and the amount budgeted for the role.

Equal Employment Opportunity & Reasonable Accommodation Statement

KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices, and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status, or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at taoperations@karlstorz.com.

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