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Proposal Manager

2 months ago

MCLEAN, United States Guidehouse Full time

Job Family:

Proposal Management


Travel Required:

Up to 10%


Clearance Required:

None

Guidehouse is looking for a Proposal Manager to lead the development of public sector proposals. This position will manage responses to government client Requests for Proposals (RFPs), typically prepared in MS Word, Excel, and PowerPoint and Adobe Acrobat. In addition to working with proposal leads on proposal efforts, this position calls for a collaborative professional with a positive strategic outlook, excellent communication, writing, editing, and project management skills.

At Guidehouse, Proposal Managers always work as part of a team, collaborating with our consultants, management, and executives. Proposal Managers guide our consultants and practitioners in preparing sales documents that are responsive to client needs, compliant with instructions, and compelling in content. Proposal Managers typically manage more than one proposal concurrently, and may have support for graphics, writing, editing, formatting, and final production, depending on the complexity of the pursuit. For less complex pursuits, the Proposal Manager will be responsible for end-to-end support, from creating the template to editing to graphics to final formatting.  Proposals in this segment include formal RFQs/RFPs with strict instructions, informal pitches/proactive commercial proposals, and oral proposals and presentations – the ideal candidate will have experience managing responses to all of these.

The successful candidate must demonstrate an ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail. Proposal managers should be able to work at times in the evenings or weekends as required to meet proposal deadlines.

What You Will Do:
Proposal Management:

  • Manage the proposal development process from beginning to end, in accordance with the Guidehouse pursuit framework, ensuring that proposals meet all customer requirements such as deadlines, formats, and contents. 

  • Perform detailed analyses of requirements documents (e.g., RFP, RFQ, SOW) and communicate the results.

  • Develop or lead development of proposal tools such as the outline, team assignments, proposal management plan, schedule, kick-off meeting materials, writing plans). 

  • Participate as a company representative on external capture teams to gather important proposal information and coordinate Guidehouse contributions.

  • Establish and maintain communications among teammates using collaborative tools, phone calls, e-mail, etc.

  • Provide direction and coordination of content for proposal graphics.

  • Perform substantive reviews of both text and graphics, ensure the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria.

  • Own all sections of the proposal, responsible for production and delivery of all proposal documents.

  • Coordinate with pricing staff to ensure that all information needed to prepare the Cost Proposal is available and input is received on time.

  • Coordinate and obtain final approvals and signatures.

  • Attend win/loss debriefings and assist with developing lessons learned.

  • Proof work to minimize errors; rework errors. 

  • Ensure that all documentation relevant to the project is retained in accordance with company and department procedures. 

Additional Responsibilities:

  • Contribute to or lead team initiatives or special projects related to process improvement, content management, quality management or related subjects. 

  • Provide orientation and training for new proposal team members on the proposal development process and procedures, writing strategies, etc. 


What You Will Need:

  • Bachelor’s Degree; Four (4) years additional professional experience may be substituted in lieu of degree. 

  • Six (6) + years of professional experience

  • Experience in federal professional services proposals is required. A Proposal Manager should be able to manage large, complex proposals independently, so much of that experience should be leading proposals as well as supporting complex proposals.

  • Advanced skills in Word, PowerPoint, SharePoint, and PDF. 

  • High level of attention to detail and a commitment to high-quality work.

  • Ability to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs.

  • Ability to coordinate the development of multiple proposals simultaneously, which requires strong organizational and time management skills, and multi-tasking abilities.

  • Ability to translate complex concepts and ideas into clear communications.

  • Intermediate skill in Microsoft Word, PowerPoint, Excel, and SharePoint.

  • Working skills in Adobe Acrobat Professional to create and edit PDF documents. 

  • Superior communication, writing, formatting, editing, and proofing skills.

  • Excellent customer service with individuals at all levels both internal and external, and an ability to take direction as well as give direction.

  • Ability to work on-site 1-3 days per week in Tysons Corner, VA (dates/times will vary based on meetings and working sessions).

  • Must be a US citizen due to the nature of many of our US government proposals. 


What Would Be Nice To Have:

  • Advanced skill in Microsoft Word, Power Point, and SharePoint.

  • Working skills in Adobe Creative Cloud and experience creating and editing graphics in Illustrator and InDesign. 

  • Experience working with proposal automation software such as RFPio or Loopio.


Additional Requirements
The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.
Selected Candidate must be able to work Eastern Standard Hours.
 


What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

  • Medical, Rx, Dental & Vision Insurance

  • Personal and Family Sick Time & Company Paid Holidays

  • Position may be eligible for a discretionary variable incentive bonus

  • Parental Leave and Adoption Assistance

  • 401(k) Retirement Plan

  • Basic Life & Supplemental Life

  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Student Loan PayDown

  • Tuition Reimbursement, Personal Development & Learning Opportunities

  • Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach

  • Emergency Back-Up Childcare Program

  • Mobility Stipend

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.


Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.


If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.


Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.