Project Manager/Leader

Job Description: RQ07979 - Project Manager/Leader - Intermediate

Submission Closing: Oct 8 11am

Start Date: 2024-10-21

End Date: 2025-03-31

Assignment type: Onsite

Location: 21 College Street, Suite 301, Toronto

Job Title: PSRN - Project Manager - Intermediate

Description

NOTE: This position is currently listed as "Onsite"; however, the Assignment under this request will provisionally be Hybrid , working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. These conditions are subject to change as the OPS reflects on its current situation. During the duration of the assignment, you will be under the discretion of the Hiring Manager s requirements for the Project you are assigned to.

This is for a Procurement Project Manager. The successful candidate will be required to manage several Statements of Work including service and construction. They will need to have strong contract management experience and be able to read contracts and engage with vendors. They will be consulting and advising a number of parties.

Must Haves (please read the requirements below):

• Experience supporting the analysis and execution of vendor contract deliverables, including change management (RFCs, Change Orders), including writing content and providing advice
• Project management
• Vendor management
• Public Sector experience.
• Manage the administration of existing contracts
• Manage the execution of Service Requests for new services from vendors
• Manage the processing of project & contract change requests
• Manage the overall change process including obtaining vendor quotations and facilitating the required approvals
• Support project managers in the execution of procurements and change orders with vendors
• Look after Ministry s interests from Legal, privacy and public image perspectives in procurements and contracts
• Prepare briefing notes, conduct vendor meetings and liaison with other procurement and legal departments as per the need
• As needed, independently manage, and execute

complete procurements life cycle

Skills

Experience and Skill Set Requirements

MANDATORY REQUIREMENTS:

(1) Financial and Accounting Skills:

• Demonstrated experience in financial management of projects involving various financial areas: financial analysis on performance, trends analysis, forecasts and risks.

(2) Vendor, Procurement, and Contract Management

• Experience supporting the analysis and execution of vendor contract deliverables, including change management (RFCs, Change Orders), including writing content and providing advice

(3) Project Management Skills-

• Demonstrated experience identifying issues and managing risk of large complex projects. Further, providing oversight on integrated plans to ensure the successful delivery of 3rd party vendor contracts

(4) Communication and Relationship Management:

• Interacting directly with ministry clients, business partners, and project team members to develop and maintain strong ongoing relationships, always looking for opportunities to improve client satisfaction

• Managing deliverables and dependencies that cross multiple in-flight projects
• Supporting the PSRN Program by proactively identifying, communicating, and managing multi-faceted client-facing risks and issues to deliver a superior customer service experience and to support efficient and effective project delivery.
• Interacting directly with ministry clients, business partners, and project team members to develop and maintain strong ongoing relationships, always looking for opportunities to improve client satisfaction
• Developing and presenting ministry-specific dashboards, reports, and other project management collateral
• Proactively identifying risks and issues pertaining to the assigned work package, report them to the overall Project Champions and the Portfolio Team. Identify and mitigate strategies and responses to the issues and risks.
• Managing vendors, stakeholders, and peer groups across ministries.
• Creating or supporting development of project artifacts, Briefing Notes, Change Requests, Contracts, Request for Bid (RFBs) etc.
• Financial management of project as necessary or if needed
• Working with the client representatives and in partnership with other project managers to develop integrated plans
• Managing deliverables and dependencies that cross multiple in-flight projects
• Supporting the PSRN Program by proactively identifying, communicating, and managing multi-faceted client-facing risks and issues to deliver a superior customer service experience and to support efficient and effective project delivery.
• Interacting directly with ministry clients, business partners, and project team members to develop and maintain strong ongoing relationships, always looking for opportunities to improve client satisfaction
• Developing and presenting ministry-specific dashboards, reports, and other project management collateral
• Proactively identifying risks and issues pertaining to the assigned work package, report them to the overall Project Champions and the Portfolio Team. Identify and mitigate strategies and responses to the issues and risks.
• Managing vendors, stakeholders, and peer groups across ministries.
• Creating or supporting development of project artifacts, Briefing Notes, Change Requests, Contracts, Request for Bid (RFBs) etc.
• Ensure project implementation plans have no adverse impact to public safety operations.
• Financial management of project as necessary or if needed
• Developing complex network transition and migration strategies with cross stream dependencies including vendor activities
• Developing and implementing network transition plans
• Managing large-scale, complex, integrated project plans
• Project Management experience
• All roles procured are required to be cleared through the Contractor Security Clearance Process of the OPS.
• Security Clearance process, levels, roles etc. are subject to change without prior notice. Candidates may be required to undergo revised/new process (or levels) any time prior or during the term of the contract.

Criteria Ratings MUST TOTAL 100

Project Management Skills 30

• Demonstrated project management experience on complex and technical I&IT projects
• Experience providing oversight on integrated plans to ensure the successful delivery of 3rd party vendor contracts
• Demonstrated experience identifying issues and managing risks for large complex enterprise-wide projects
• Experience managing and coordinating project change management process with 3rd party vendor contracts

Vendor, Procurement, and Contract Management 20

• Experience managing vendor commitments to ensure contractual obligations are met
• Experience interfacing directly with vendor leads on coordinating overall activities and contractual commitments
• Experience managing inter dependencies related to key contract deliverables
• Experience supporting the development of procurement and contract documentation, including writing content and coordinating stakeholder input and advice

Relationship Management 25

• Solid experience in building and maintaining relationships with internal and external stakeholders
• Leadership and team building experience, managing and coordinating multiple stakeholders that have varying needs, requirements and objectives
• Experience managing executive relationships and dealing with senior executives across multiple organizations
• Strong negotiating and influencing skills

Telecommunications and radio network experience in a large public sector entity 25

• Knowledge and experience both in a strategic and operational public sector governance models, experience managing complex, multi-unit, multi-stakeholder and multiple levels of public sector executive stakeholder project team, experience with public sector processes and policies, ability and demonstrated experience developing mutually beneficial relationships with public sector entities.
• Strong experience of working on Public Safety Radio/telecom domain. Experience of large and complex projects with over $500 Million budget.
• Demonstrated experience of working with multiple stakeholders in a broader public sector (BPS) environment. Experience of projects involving, network design, civil structures, user equipment distribution and operations. Experience with projects involving large number of users (over 30,000), meeting their business requirements, training and communications needs etc.

Knowledge Transfer

• Completed Deliverables details
• Processes used for Developing deliverables
• Artifacts collected / created

Project Manager / Team members

1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.

Supplier Comments

Req Closing Date/Time

2024-10-08, 11:00 a.m..

Max number of candidate submission - 1(one)

This position is currently listed as "Onsite"; however, the Assignment under this request will provisionally be Hybrid , working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. These conditions are subject to change as the OPS reflects on its current situation. During the duration of the assignment, you will be under the discretion of the Hiring Manager s requirements for the Project you are assigned to.