Administrative Assistant

4 days ago

ANCHORAGE, United States US0444 DiTomaso, Division of Sysco Seattle, Inc Full time

Important This is a Permanent Part-Time position.

JOB SUMMARY

Provides professional administrative support to the assigned leader(s) within departments.


RESPONSIBILITIES

  • Creates, edits and proofreads communications, documents, and spreadsheets from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
  • Assigns UPCs to new products; maintains control of all UPC (Universal Product Code) numbers.
  • Establishes and maintains positive working relationships with contacts both within Sysco Business Services and Corporate, and at Sysco operating companies, suppliers, and customers.
  • Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
  • Placing orders for items needed for production, working with receiving and operations to determine appropriate inventory levels.
  • Reads and screens correspondence, daily; identifies critical issues within identified parameters and prioritizes correspondence.
  • Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
  • Assists team with copying, filing, communications, internet research requests, etc.
  • Processes invoices and expense reports for payment.
  • Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
  • Anticipates needs maintains office supply levels and completes special projects as assigned.
  • Participate and attend mandatory training and meetings
  • Performs other support duties as assigned



QUALIFICATIONS
Education

  • High School or Equivalent
  • Associates Degree or equivalent with some related specialized coursework.

Experience

  • At least 4 years of professional administrative support experience in a professional office environment.


Professional Skills

  • Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.
  • Strong detail and quality orientation.
  • Able to work independently and excellent attendance record is a must.
  • Exceptional written and verbal communication skills; excellent telephone etiquette
  • Strong planning & organizing skills, impeccable follow-up and exceptional attention to detail
  • Must have the ability to plan and prioritize workload to meet day to day needs
  • Must demonstrate a sense of urgency and the ability to work in a fast-paced environment
  • Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
  • Ability to maintain confidentiality and exercise discretion with sensitive information
  • Ability to read and comprehend basic instructions, short correspondence, and memos
  • Strong organization, analytical and follow up skills
  • Ability to work on multiple projects concurrently and capable of working with little direct supervision
  • Ability to speak Spanish preferred, but not required.


Certificates, Licenses, and Registrations

  • Proficiency with Microsoft Office Suite/software including Word, Excel, PowerPoint, and Outlook;
  • Proficient in the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
  • Type a minimum of 50 wpm, ability to proofread business memos and correspondences with accuracy.


Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
  • Frequently required to sit and reach with hands and arms.
  • Must occasionally lift and/or move up to 25 pounds.


Working Conditions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.
  • Applicants must be currently authorized to work in the United States.


Sysco is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries, and affiliates.

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