Administrative Assistant

2 months ago

Anchorage, United States Arctic Slope Regional Corporation Full time

The administrative assistant supports the compensation team with administrative related tasks within the compensation and retirement programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

  1. Monitor shared inboxes, prepare timely responses to inquiries.
  2. Assist with meeting coordination to include room scheduling and assistance with materials preparation compensation and retirement programs.
  3. Provide project and analytical support for compensation and retirement programs.
Retirement Programs:
  1. Serves as a point of contact with the record keepers to coordinate routine administration of the 401k and non-qualified deferred compensation programs.
  2. Assists with routine weekly, bi-weekly, monthly and quarterly retirement feedback files to include rate change contributions, term reports, loan administration, corrections, and CT transfers.
  3. Conducts weekly audits for data accuracy of the payroll systems across the organization.
Compensation Programs:
  1. Serves as a point of contact to assist with routine administration of the performance management processes to include system configuration testing and data management.
  2. Assist with gathering information for job evaluation and maintenance of a job evaluation log.
  3. Assist with the compensation salary survey participation process, keeping up to date with industry shifts and providing management with recommendations for data resources.
  4. Assist with scorecard review and ensure accurate and timely distribution.
LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC's Core competencies include Customer Focus, Drive for Results and Problem Solving. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company.

Customer Focus
  • Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Drive for Results
  • Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
Problem Solving
  • Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.
Time Management
  • Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.


EDUCATION and/or EXPERIENCE
  1. One - three years of administrative work experience.
  2. High school diploma or equivalent; vocational training or college course work preferred.
  3. Demonstrated experience producing high quality service, including accuracy, attention to detail, and thoroughness.
  4. Proficiency with Microsoft Excel, PowerPoint, Word, and Oracle strongly preferred.
  5. Knowledge, understanding and sensitivity to the Inupiat culture.


LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE: This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status. EOE: M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.

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