Administrative Assistant, ANJC

1 day ago


Anchorage, United States Cook Inlet Tribal Council Full time
ALASKA NATIVE JUSTICE CENTER

JOB DESCRIPTION

Job Title: Administrative Assistant (I/II/III)

Department: Alaska Native Justice Center

Reports To: Administrative Supervisor

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: N2 (I) / N3 (II) / N4 (III)

Job Type: Regular, Full-Time

AKBCU: No ICPA: No

General Functions:

The Administrative Assistant must be responsible and portray professional behavior while working with the general public, in-house programs, outside agencies, and other Tribal or youth organizations. This position's primary functions are to support the Alaska Native Justice Center Department in their daily administrative program related duties and activities.

Duties and Responsibilities:

Administrative Assistant, I
  • Provide professional customer service to all ANJC, and CITC staff, participants, vendors, and key stakeholders.
  • Answer phone calls, respond to all general email inquiries, greet guests, and route all employee and participant questions to the proper staff.
  • Manage and schedule department-related meetings and work with Facilities and others to ensure conference room is prepared for use.
  • Ensure workspace well-supplied, and office equipment remains operational.
  • Maintain and organize digital files.
  • Generate and process tickets for all procured items within the department.
  • Make photocopies, transmit digital documents, order office supplies, and perform other clerical functions as assigned.
  • Maintain reception, shared breakroom, and common areas in a neat, clean and orderly fashion.
  • Submit IT Helpdesk and Facilities work tickets as needed.
  • Notify security of any issues that may require their attention.
  • Monitor and manage the dedicated program email addresses and respond to emails as appropriate.
  • Provide administrative and logistical support for special meetings, trainings, and events.
  • Proficient with Microsoft Suite and MS Teams, especially Word, Outlook, PowerPoint, and Excel.
  • Proficient with Adobe Acrobat.
  • Eligible to become a CITC Approved Driver in order to run errands using the company vehicle.
  • Perform all other duties as needed or assigned.
Administrative Assistant, II

Consistently perform all duties and responsibilities of an Administrative Assistant, I with a higher level of proficiency.

Assist department staff with day-to-day operations, administrative duties, and special projects as assigned by your supervisor.

Create and prepare purchase requisitions, invoicing and expense reports for all company credit cards

Prepare documents, and other correspondence as requested.

Set up departmental meetings, track attendance, meeting minutes.

Plan, prepare, and conduct follow-up including minutes for all monthly staff meetings and all other meetings as requested from supervisor. Track and manage department resources, and supplies.

Contribute to the safety and security of the department by executing emergency procedures.

Administrative Assistant, III
  • Consistently perform all duties and responsibilities of Administrative Assistants I and II with an advanced level of proficiency.
  • Complete and track travel pre-authorization, as directed by the Administrative Supervisor.
  • Coordinate and organize activities such as meetings, travel, conferences and all department activities, as directed by the Administrative Supervisor.
  • Respond to inquiries from internal and external partners regarding department programs.
  • Plan, prepare, and conduct follow-up including minutes for all monthly staff meetings and all other meetings as requested from supervisor.
  • Attend meetings as it pertains to job responsibilities.
Job Specifications:
  • Excellent customer service skills and ability to work with people professionally.
  • Ability to work well with others.
  • Ability to develop skills to prioritize workload.
  • Demonstrated ability to work in a team environment.
  • Demonstrated ability to coordinate multiple activities at once.
  • Must be able to work in a fast-paced work environment.
  • Must be able to demonstrate emotional intelligence and communicate with participants with compassion using trauma informed care.
  • Ability to deescalate situations.
  • Excellent public contact and telephone etiquette and professional presence.
  • Ability to work well in a multi-task environment.
  • Ability to develop skills to prioritize workload.
  • Flexible and understanding of changing priorities.
  • Experience with PCs and standard office equipment.
  • Demonstrated ability to prioritize work and work-related responsibilities.
  • Demonstrated ability to work independently with minimal supervision.
  • Familiar with Word, Outlook and other Microsoft Office business software.
  • Good grammar, spelling, and vocabulary.
Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum Qualifications:

Administrative Assistant, I
  • High school diploma or GED.
  • One-year experience in general business or a related field.
Administrative Assistant, II
  • High school diploma or GED.
  • Two years of experience in general business or a related field.
Administrative Assistant, III
  • Associate's degree in Business Administration, Organizational Development, Human Services or related field. Relevant experience may substitute for education requirement on a year-for- year basis.
  • Three years of experience in general business or a related field.
Minimum Qualifications for All Levels:
  • Demonstrated knowledge and understanding of the socio-cultural needs of the Alaska Native and American Indian community.
  • Continued employment is contingent upon completion of a satisfactory state and federal fingerprint criminal background check.
  • Valid Alaska driver's license and insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age and have had a driver's license for at least three years.
Physical Requirements:
  • Primarily works in an office setting, with extended periods of time at a desk and on a computer.
  • Ability to lift up to 50 lbs.

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

K.K 6/4/24

  • Anchorage, Alaska, United States Cook Inlet Tribal Council Inc Full time

    Job DescriptionJob Title: Case Manager/Lead Case ManagerDepartment: Advocacy Program, Alaska Native Justice Center (ANJC)Reports To: Advocacy Program SupervisorSupervises: NoneFLSA Status: Non-ExemptPay Grade: N5 (Case Manager), N6 (Lead Case Manager) Job Type: Full-Time, RegularAKBCU No ICPA YesJob Summary:The Case Manager/Lead Case Manager positions...


  • Anchorage, Alaska, United States Cook Inlet Tribal Council Full time

    Job Title: Case Manager/Lead Case ManagerAt Cook Inlet Tribal Council, we are seeking a highly skilled and dedicated Case Manager/Lead Case Manager to join our Advocacy Program team. The successful candidate will provide advocacy and pro-se services to Alaska Native Justice Center clients, working closely with ANJC Staff Attorneys and Paralegals to ensure...


  • Anchorage, Alaska, United States Cook Inlet Tribal Council Full time

    Job Title: Case Manager/Lead Case ManagerAt the Alaska Native Justice Center, we are seeking a highly skilled and compassionate Case Manager/Lead Case Manager to join our team. This role is a critical part of our Advocacy Program, providing essential support and advocacy services to Alaska Native and American Indian victims and survivors of domestic...

  • Medical Assistant

    1 week ago


    Anchorage, Alaska, United States Liberty Administrative Full time

    Job Summary:We are seeking a skilled Certified Medical Assistant to join our team at Liberty Administrative Services, LLC. As a key member of our healthcare team, you will provide exceptional patient care and support to our adult/geriatric ESRD patient population.Key Responsibilities:Maintain nursing stations and examination areas to ensure a clean and safe...


  • Anchorage, Alaska, United States Alaska State Gov Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Alaska State Government. As an Administrative Assistant, you will provide critical support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Process emergency firefighter hiring...


  • Anchorage, Alaska, United States MSCCN Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Phoenix Protective Corporation. As an Administrative Assistant, you will provide administrative support to our Area Manager and AK Management Team, ensuring seamless day-to-day operations.Key Responsibilities:Team Member...


  • Anchorage, Alaska, United States Alaska State Gov Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Alaska State Government. As an Administrative Assistant, you will provide critical support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Process emergency firefighter hiring...


  • Anchorage, Alaska, United States Cook Inlet Tribal Council Inc Full time

    Job SummaryCook Inlet Tribal Council Inc is seeking a highly skilled and organized Administrative Assistant to join our team. The successful candidate will provide exceptional administrative support to our Family Wellness department, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide administrative support to...


  • anchorage, United States The Hawk Group Full time

    Job SummaryThe Administrative Assistant provides support to direct reports and other department personnel by implementing administrative systems, policies and procedures, and assisting in the management of daily departmental operations.ResponsibilitiesSchedules meetings for the senior managers, including, issuing invitations, assembling background materials,...


  • anchorage, United States The Hawk Group Full time

    Job SummaryThe Administrative Assistant provides support to direct reports and other department personnel by implementing administrative systems, policies and procedures, and assisting in the management of daily departmental operations.ResponsibilitiesSchedules meetings for the senior managers, including, issuing invitations, assembling background materials,...


  • Anchorage, United States The Hawk Group Full time

    Job SummaryThe Administrative Assistant provides support to direct reports and other department personnel by implementing administrative systems, policies and procedures, and assisting in the management of daily departmental operations.ResponsibilitiesSchedules meetings for the senior managers, including, issuing invitations, assembling background materials,...


  • Anchorage, Alaska, United States Phoenix Protective Full time

    Administrative Assistant OpportunityPhoenix Protective Corporation is seeking a highly skilled and organized Administrative Assistant to join our team in Anchorage, AK. As a key member of our office, you will provide exceptional support to our Area Manager and AK Management Team.Key Responsibilities:Provide exceptional team member relations and supportAssist...


  • Anchorage, United States Phoenix Protective Corp Full time

    Administrative AssistantResponsibilities: Team Member Relations, Assist with Payroll and Scheduling, New Hire Processing, Assist with Licensing, Work with Regional, Operations and Field Managers, Special Projects Assigned.Requirements: -Excellent professional written communication -Computer skills to include Word, Excel, Outlook -Previous office or...


  • Anchorage, Alaska, United States Innovative Claim Solutions, Inc. Full time

    Job SummaryPenser is seeking a highly organized and detail-oriented Office Admin to join our Alaska office team. As the first point of contact, you will be responsible for providing exceptional customer service, managing daily office operations, and maintaining a well-stocked and organized workspace.Key ResponsibilitiesAnswer and direct phone calls in a...


  • Anchorage, United States Airswift Full time

    Airswift is looking for an Administrative Assistant to support a major client on a 1-year contract in Anchorage, AlaskaProvide comprehensive administrative and operational support to senior management and field operations, ensuring seamless execution of daily operations, effective communication, and adherence to company policies and...


  • Anchorage, United States Airswift Full time

    Airswift is looking for an Administrative Assistant to support a major client on a 1-year contract in Anchorage, AlaskaProvide comprehensive administrative and operational support to senior management and field operations, ensuring seamless execution of daily operations, effective communication, and adherence to company policies and...


  • Anchorage, United States Airswift Full time

    Airswift is looking for an Administrative Assistant to support a major client on a 1-year contract in Anchorage, AlaskaProvide comprehensive administrative and operational support to senior management and field operations, ensuring seamless execution of daily operations, effective communication, and adherence to company policies and...


  • Anchorage, United States Arctic Slope Regional Corporation Full time

    The administrative assistant supports the compensation team with administrative related tasks within the compensation and retirement programs. ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned) Monitor shared inboxes, prepare timely responses to inquiries. Assist with meeting coordination to include room scheduling and assistance with...


  • Anchorage, Alaska, United States Innovative Claim Solutions, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Admin to join our team at Innovative Claim Solutions, Inc. in Alaska. As the first point of contact for our office, you will be responsible for providing exceptional customer service, managing daily office operations, and maintaining a professional and organized work environment.Key...


  • Anchorage, Alaska, United States Alaska State Gov Full time

    Job SummaryAs an Assistant Clerk with the Alaska State Government, you will provide administrative support to the Alaska Court System. Your duties will include sorting and filing records, assisting staff with clerical tasks, and answering telephone calls.Key ResponsibilitiesSort and file records, and assist staff or department in performing other clerical...