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Executive Assistant

3 weeks ago

Hillsboro OR, United States Washington County, OR Full time
Salary : $76,070.28 - $92,446.08 AnnuallyLocation : Hillsboro, ORJob Type: Full Time RegularJob Number: 24/25-044-CAODepartment: Administrative Office - Program ManagementOpening Date: 03/15/2025Closing Date: 3/30/2025 11:59 PM PacificFLSA: Exempt THE POSITIONThe County Administrative Office is seeking an experienced Executive Assistant to support the County Administrator and play a key role in managing county-wide initiatives and projects. This position requires exceptional organizational, coordination, and communication skills, as the Executive Assistant will serve as a liaison for the County Administrator, both internally and externally, while representing the County to various stakeholders.Key responsibilities of this position include: Confidential Administrative Support: Provide high-level administrative assistance to the County Administrator and executive leadership, handling sensitive assignments with discretion.Travel Coordination Scheduling & Calendar Management: Manage the County Administrator's travel and schedule as well as provide executive support to the Assistant County Administrators as needed.Project Coordination: Organize, support, and facilitate cross-functional teams involving multiple departments and stakeholders.Project Planning & Reporting: Develop project plans, track progress, and prepare reports and recommendations for the County Administrator, Assistant County Administrators, the Board of County Commissions, and management to support informed decision-making.County-Wide Coordination: Plan and oversee various annual County-wide activities and special management projects in collaboration with all County departments.Vendor & Contract Oversight: Review vendor/contract performance for compliance with provisions and timelines and coordinate necessary Ideal Candidate is a proactive detail-oriented individual with exceptional problem-solving skills. They possess the ability to navigate the political environment and work effectively with elected leaders, county leadership, constituents, and community-based organizations. A successful candidate will be experienced with the Microsoft Office 365 Suite products and be skilled at learning new software quickly. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above. MINIMUM QUALIFICATIONSEducation and Experience:A Bachelor's Degree in Public or Business Administration, English, Communications, or a related field, AND four (4) years of administrative and office management experience providing confidential support to an executive office. ORAn Associate Degree in Public or Business Administration, English, Communications or a related field, AND six (6) years of administrative and office management experience providing confidential support to an executive office. OREight (8) years of administrative and office management experience providing confidential support to an executive office.Additional Requirements:Must pass a criminal background check. SUPPLEMENTAL INFORMATIONNext Steps:Apply today In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.MQ Review: HR will screen applications for MQs after the posting closes.Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions.Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME review as soon as possible.Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.Post-Offer Check: The successful candidate will undergo background check.Start Date: A start date will be determined after all conditions of employment have been met.Our Commitment to YouWe are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply. Veterans' Preference: If you are a veteran and would like to request veterans' preference points for this recruitment, please review instructions using this link: Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at
or at least 48 hours before the step(s) of the selection process for which you feel you need an ResourcesQuestions about this recruitment? Contact Elle at New to GovernmentJobs.com? Visit for a comprehensive, step-by-step guide on the application process. Need technical support? Call Government Jobs' Live Application Support at .Management, Administrative and Professional Personnel System (MAPPS) - FLSA exempt employees are paid on a salaried basis. The premise of salaried/exempt employment is that established compensation recognizes the time and effort needed to accomplish all assigned job duties. Job responsibilities may require work outside of the employee's standard work week or a work week in excess of 40 hours.For more information on the MAPPS policy, please review the specific document using this link:This position is not represented under a collective bargaining agreement.Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits. Check Out Our Award-Winning Benefits & Wellness Program Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid Other benefits you'll enjoy as part of your total compensation package include: Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed). Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics. Alternative Care Coverage Health Care and Dependent Care Flexible Spending Accounts (FSAs) Employee Assistance Program (EAP) Life and Disability Insurance (both County-provided and voluntary) Oregon Public Employees Retirement System (PERS) 457b Deferred Compensation Plan Emergency Travel Assistance TriMet Hop Card at no cost to the employee Bike lockers and repair stations A charitable giving program Oregon College Savings PlanTo learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click hereAlready have medical, dental, and vision coverage? No problem Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.01
Education: Which of the following best describes your highest level of related education completed?
Bachelor's degree or higher Associate's degree High school diploma or equivalent, such as a GED None of the above
02
Education: In the space provided below, describe the focus of your college education and/or degree(s) related to this position.If you do not have a college education and/or degree, enter N/A. 03
Experience: Select your years of administrative and office management experience providing confidential support to an executive office.
8 or more years of experience 7 years but less than 8 years of experience 6 years but less than 7 years of experience 5 years but less than 6 years of experience 4 years but less than 5 years of experience Less than 4 years of experience
04
SUBJECT MATTER EXPERT REVIEW: The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, top 6 - 8 candidates are referred for each vacancy starting with the top ranked want to hear your authentic voice and original answers. Plagiarism in any form may result in lower scores and/or candidate removal from a recruitment. The County defines plagiarism as presenting the work of others as your own. Examples include copying work, using AI-generated text, and receiving assistance from others.Instructions & Helpful TipsAnswer each question carefully and accurately in the space provided. Unless otherwise instructed, ONLY the answers included in the space provided will be considered. Make sure your responses are clear, concise, and complete. Your responses should also reflect what is documented in the education and work experience sections of your employment a question consists of multiple parts, answer each part examples Examples should be relevant to this position and question, and can be from your formal education, work experience (paid, internship, volunteer), and/or training, unless otherwise indicated in the question.When describing a process or procedure, make sure to clearly describe your duties and responsibilities.Minimize the use of jargon, abbreviations, and acronyms. Each question is scored separately, so do not combine answers or refer to your answer from a different question.Before submitting your application, proofread your answers including grammar and spelling.Failure to follow the instructions may result in an incomplete application and removal from selecting yes below, you are indicating that you have read and understood the information provided, and agree to the above instructions.If you have any questions, please contact the assigned Talent Acquisition Business Partner or email
Yes
05
Providing direct support to a county administrator requires adaptability and the ability to make quick decisions in response to sudden changes. In around words, describe a time in your professional experience when your responsibilities shifted unexpectedly in a single day, requiring immediate action. Include the following information in your response: Describe the situation Outline the steps you took to manage the change Explain how you prioritized tasks Include the communication strategies you used to coordinate effectively and ensure a successful resolution Required Question