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Office Associate

4 months ago

Prince George, United States Prince George County Public Schools Full time
TITLE:

Office Associate I, II, III - Schools

PRIMARY FUNCTION:

To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized

MINIMUM QUALIFICATIONS:
  • Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work
  • Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques
  • Thorough knowledge of business English, spelling, and arithmetic
  • Ability to interpret and apply policies and procedures
  • Ability to type, take and transcribe accurately at a reasonable rate of speed
  • Ability to establish and maintain effectively working relationships with others
  • Ability to work independently in the absence of specific instruction
  • Ability to meet the public effectively
  • Such alternatives to the above qualifications as the Board may find appropriate and acceptable
REPORTS TO:

Person designated by the Board or the superintendent

PERFORMANCE RESPONSIBILITIES:
  • Perform usual office routines
  • Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, handbooks, and grant applications
  • Establish and maintain effective working relationships with others
  • Maintain such student records as shall be required
  • Receive and route all incoming calls
  • Maintain daily teacher/substitute logs and records
  • Assist teachers in preparing instructional materials as requested
  • Process all changes and adjustments in student schedules after the second week of the school year
  • Maintain a log of visitors to the school
  • Operate word processors, computers, calculators, copier, and facsimile machines
  • Keep a calendar of all events, activities
  • Receive, deposit, disburse and record all monies received by the school, and keep an accurate ledger from which a monthly balance sheet and an annual audit can be made (Secretary III only)
  • Maintain office and school supplies including textbooks, prepare inventories and requisitions supplies used in the school
  • Perform other duties as assigned


PHYSICAL REQUIREMENTS:

Involves limited physical tasks including lifting, and may involve operation of equipment such as computers, copiers, overhead projectors, etc.

TERMS OF EMPLOYMENT:

180 Days Grade 5

200 days Grade 8

12 Month contract Grade 9

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Personnel.