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Office Manager
2 months ago
Make a bigger difference WORKING WITH US At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make. IF YOU JOIN US; YOU WILL GET ALL THESE BENEFITS: Generous paid time off in addition to 15 agency holidays and 15 sick days Affordable and high-quality medical/dental/vision plans Tuition assistance and educational loan forgiveness Free continuing education opportunities 403(b) retirement benefits and a pension Flexible spending accounts for health and transportation 24/7 Accessible Employee Assistance Program Life and disability insurance Diversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR),Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee ABOUT THE JOB The Office Manager is the Senior Clerical support person for an office who will direct the work of all other clerical staff members and will function as the Secretary for the department's senior management. Handle all sensitive or confidential material KEY ESSENTIAL FUNCTIONS: Supervise the department's clerical work-flow. Supervise all clerical staff members and provide training. Perform regular evaluations and recommend promotions or changes of assignments. The Office Manager is an integral part of the hiring process for all clerical staff members. Recommend candidate selection. Oversee fee processing and ensure that agency's practice is being adhered to. Conduct periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes. Provide secretarial support to the Division Director and other management staff members, especially in confidential matters. Monitor, distribute and replenish the petty cash for the division. Verify accuracy and prepare weekly attendance sheets for the Director's approval. Submit all status forms/PAFs and pay documents for the division in a timely manner. Become acquainted with appropriate OSHA and other safety regulations and ensure that such requirements are met. Order supplies for the facility. May be called upon to perform any of the tasks normally associated with his/her subordinates. Other duties as assigned. EDUCATIONAL/TRAINING ARE REQUIRED: Some college education required; BA preferred. EXPERIENCE REQUIRED/LANGUAGE PREFERENCE: • Minimum of One year of related work experience, including some supervision. • Strong knowledge of PC based office automation products required, especially Word and Excel. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment. We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources. Other details Job Family Program Administration [500s] Job Function Managers Pay Type Hourly Employment Indicator 8810 - Clerical Office Employees NOC Min Hiring Rate $24.00 Travel Required Yes Required Education Bachelor's Degree Minimum Salary: 16 Maximum Salary: 24.00 Salary Unit: Hourly
