Admin Assistant

2 months ago

League City, United States Clear Creek ISD Full time
Primary Purpose

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure
  • High School diploma or GED
Special Knowledge/Skills
  • Effective communication and interpersonal skills
  • Proficient computer, typing and word processing skills
  • Strong organizational and file management skills
  • Knowledge of basic accounting
Experience
  • Minimum of 5 years secretarial experience preferably in a public education environment


Major Responsibilities and Duties
  1. Perform usual office routines and practices associated with a productive office (e.g. correspondence, telephone, scheduling, mail distribution, etc.)
  2. Exercise good telephone etiquette, take reliable messages, and route messages to appropriate staff.
  3. Assist associate principal, students, teachers, and parents as needed.
  4. Prepare weekly time log.
  5. Maintain petty cash fund and records and make deposits.
  6. Responsible for payments made by parents and students for fees, books, fines, etc.
  7. Order, receive, store and issue office supplies; oversee operation and maintenance of office machines.
  8. Interact with truant officer regarding student attendance.
  9. Maintain a daily teacher attendance log and records for substitute teachers including report for payroll.
  10. Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
  11. Sort, distribute, or deliver mail and other documents.
  12. Schedule meetings and appointments and maintain calendar for associate principal.
  13. Enter on computer requests for maintenance work.
  14. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
  15. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
  16. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
  17. Research district policy, precedent, and current practices prior to taking action.
  18. Participate as an effective team member who contributes to district, department, and content goals.
  19. Demonstrates proficient levels of technology applications.
  20. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
  21. Utilize time wisely for effective management of job responsibilities.
  22. Maintain punctuality in daily work times, appointments, and meetings.
  23. Meet task completion deadlines established by supervisor.
  24. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
  25. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
  26. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
  27. Perform other duties and accept other responsibilities as assigned.


Working Conditions

Mental Demands

Effective communication; concentration while performing duties; ability to maintain emotional control under stress; work with frequent interruptions.

Physical Demands/Environmental Factors

Moderate standing, walking, lifting, carrying; prolonged sitting and use of computer; repetitive hand motions

Terms

220 days

Pay Grade

PARA 5

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