Secretary - Assistant Superintendent

1 week ago

New Milford, United States New Milford Public Schools Full time
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
11/1/2024

Location:
Central Office

Date Available:
ASAP

Closing Date:
Until Filled
New Milford Public Schools is seeking an Excellent Administrative Assistant to the Assistant Superintendent of Schools.

The Administrative Assistant, under the direction of the Assistant Superintendent of Schools, is responsible for the coordination of all functions of the Assistant Superintendent's office, providing a wide variety of complex and confidential administrative and secretarial support. The assistant works independently at a high level within the scope of established laws, policies and procedures, and applies knowledge of district organization, programs and goals to achieve daily tasks. Maintains confidentiality and uses tact, diplomacy and judgment in all interactions and communications with Board of Education members, district staff, families and the community.

Classification 1
Calendar Year - 12 Month Position
Hours - 8:00am - 4:00pm - M-F

Essential Functions:
The essential functions are illustrative and not a complete itemization of all duties and responsibilities of the position.
  • Manages all operations of the Assistant Superintendent's office including scheduling, correspondence and other communications.
  • Makes decisions based on established policies and procedures and handles administrative details independently.
  • Serves as liaison between the Assistant Superintendent and staff
  • Communicates effectively, orally and in writing.
  • Maintains a wide variety of complex electronic and manual documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Preparation and scheduling of meetings for T.E.A.M. mentors and teacher teacher participants through the school yea
  • Plans, organizes, prioritizes and executes complex administrative and/or research projects, communications, and functions as assigned by the Assistant Superintendent
  • Utilizes advanced technology devices and applications in maintaining the Office of the Assistant Superintendent.
Qualifications:
  • Maintain a stationary position for extended periods of time to operate computer, printer, telephone and other desktop equipment.
  • Move about the Central Office to access cabinet files, copy room materials, and attend meetings.
  • Periodically meet with colleagues, staff, and vendors.
  • Communicate with staff and external stakeholders virtually and in-person.
Required Knowledge, Skills, and Abilities:
  • High-level administrative secretarial skills; ability to work independently with minimal supervision.
  • Superior planning and organizational skills with attention to detail. Professional writing, analytical and problem solving skills.
  • Exhibit tact with information and communications received and given.
Education and Experience:
  • Minimum 3 to 5 years related experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with a strong aptitude for learning new software, including interactive technology
  • Proficiency in Google Platform (Gmail, Google Docs, Google Calendar)
  • Understanding of interactive software applications with the ability to support multiple users
  • Comfortable with both Windows PC/Apple Mac-based platforms a plus
  • Ability to manage and handle stress in a fast-paced environment
Please include at least 2 signed, current and dated (no earlier than 2023) letters of reference and resume.
EQUAL OPPORTUNITY EMPLOYER
The New Milford Board of Education is an Equal Opportunity Employer. The New Milford Board of Education ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, veteran status, sexual orientation, gender identification, transgender status, or disability. The New Milford Board of Education has a policy of active recruitment of qualified minority teachers, administrators, and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources.

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