Legal Secretary

2 weeks ago

Miami, United States Jackson Lewis P.C. Full time

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

Job Summary

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings, and documents; calendar maintenance; various office and client filing and electronic transcription.

The successful candidate types at least 65+ wpm accurately, and is a very organized multi-tasking, detail-oriented team player possessing a minimum of 3 years of recent legal secretary experience (including electronic filing).

Essential Functions

  • Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
  • Provide support to up to four attorneys in employment law matters and backup support as needed.
  • Answer phones and communicate with clients on a daily basis.
  • Act as liaison between internal departments and outside agencies.
  • Preparation/revision of correspondence, pleadings, documents, and other clerical assignments as directed.
  • Handle a wide variety of complex and confidential time-sensitive material.
  • Run conflict checks and open new client engagements as requested.
  • Maintain calendars, CLE, reports, and time records.
  • Book and organize travel arrangements including flights, hotels, and transportation, and make changes to reservations as needed.
  • Maintain docketing for litigation attorneys.
  • Transcribe electronic dictation and schedule depositions.
  • Various office and client filing; proofreading documents.
Qualifications/Skills Required
  • Minimum of 3 years of recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field.
  • Typing 65+ wpm.
  • Law firm billing software is a plus. Familiarity with state and federal rules and procedures.
  • Must have a solid understanding of technical legal terminology as well as court filings.
  • Experienced with trial preparation and briefs.
  • Punctual with excellent attendance.
  • Proficient with generating Tables of Authorities.
  • Strong verbal and written communication skills, as well as excellent proofreading skills.
  • Ability to multi-task, and timely respond to deadlines as well as balance workload.
  • Knowledge of MS Office including Outlook, Word, Excel, and PowerPoint.
  • Strong interpersonal skills and ability to work well in a cooperative, office environment and communicate with attorneys and support staff on every level.
Educational Requirements
  • High School diploma or equivalent required.
  • 4 year college degree is preferred.


Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

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