Office Assistant

3 weeks ago

Chicago, United States ESPO Full time
Job Title: Office Assistant
Location: Chicago, IL
Job type and Duration: Contract to Hire

Our client, a global Architecture and Design Firm, is looking to hire an Office Assistant to join their team in Downtown Chicago.

The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily functions and operations. The Office Assistant coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency.
  • Provide executive support to the Office Manager/Vice President.
  • Facilitates the dissemination of office information to the departments as part of the overall communications and management process
  • Monitor office deadlines and benchmarks and support the presentation of monthly progress reports including tracking action items and progress updates.
  • Plan, coordinate, and facilitate, on-site and off-site meetings for the office. This may include orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
  • ssemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
  • Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
  • Supervise and coordinate admin staff.
  • Maintain a high level of accuracy in preparing information.
  • Coordinate office furniture and supplies.
  • Maintain office equipment.
  • Maintain office supply inventory.
  • dminister office access security (badging and keys).
  • Support Human Resource with new hires and terminations.
    Process office accounts payable invoices.
  • Maintain office telephone communication system.
  • Coordinate company mobile phones.
  • Monitor fleet assignments and documentation.
  • Coordinate rental vehicles.
  • Coordinate building maintenance.

Requirements
  • High School Diploma/GED Required.
  • Previous experience working in an Office Environment in a similar role
  • Maintain a high level of accuracy in preparing information.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.).

ESPO Corporation
Leaders in Technical Recruiting & Staffing since 1965

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce . ll qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying please contact us directly.

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