Construction Administrative Specialist

3 days ago


Sterling, United States Vertical Mechanical Group Inc Full time
Construction Administrative Specialist

Location: Sterling, VA
Company: Vertical Mechanical Group (VMG)

Introduction:
At Vertical Mechanical Group (VMG), we are always seeking talented individuals to join our growing team. Our commitment to exceptional customer service and innovative solutions drives our success and fuels continuous expansion. We're excited to offer opportunities for motivated professionals who are ready to elevate their careers. When you join VMG, you become part of a close-knit, supportive team that values both its employees and clients. Here, your growth powers our success.

Position Overview:
We are seeking a meticulous and proactive Construction Administrative Specialist to manage the permitting process for our construction projects. This role ensures all required permits are obtained accurately and on time, enabling smooth project execution. The ideal candidate will have experience navigating permitting procedures, strong organizational skills, and the ability to build positive relationships with local authorities and project teams.

Key Responsibilities:

  • Prepare and submit permit applications to local, state, and federal agencies for construction projects.
  • Track the status of permit applications and follow up to ensure timely approvals.
  • Review project documents to confirm compliance with permitting requirements.
  • Maintain accurate records of permits, applications, and associated correspondence.
  • Serve as the primary point of contact between VMG and permitting agencies.
  • Communicate with project managers, subcontractors, and clients regarding permit-related updates.
  • Identify and resolve any issues or delays in the permitting process.
  • Stay informed of changes in permitting regulations and requirements.

Qualifications:

  • Proven experience in construction administration, permitting, or a related role.
  • Strong knowledge of permitting processes and regulations in the construction industry.
  • Excellent organizational skills with a keen attention to detail.
  • Effective written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and project management tools.
  • Ability to work independently and manage multiple priorities.
  • Familiarity with HVAC, plumbing, or general construction projects is a plus.
  • High school diploma or equivalent

What We Offer:

  • Competitive salary based on experience.
  • Comprehensive benefits package, including health, dental, and vision insurance.
  • Paid time off and holidays.
  • Opportunities for professional development and career advancement.
  • A supportive and collaborative work environment.


  • Sterling Heights, Michigan, United States EMCOR Group Full time

    OverviewThe EMCOR Group seeks a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Project Managers, Assistant Project Managers, Superintendents, and Foremen. The ideal candidate will be responsible for assisting the Job Site with administrative tasks, managing their workload efficiently, and...


  • Sterling, Virginia, United States Sparks Group Full time

    Job Title: Construction Finance SpecialistCompany Overview: Sparks Group is a leading construction engineering company seeking a highly skilled Project Accountant to join our team.Estimated Salary: $70,000 - $90,000 per yearJob Description: The Project Accountant will provide vital financial support for construction projects by managing job costing,...


  • Sterling Heights, Michigan, United States Primoris Services Corporation Full time

    About the RolePrimoris Services Corporation is seeking a highly skilled Construction Estimation Specialist to join our team. As a key member of our estimating department, you will play a crucial role in developing and presenting estimates for construction projects.ResponsibilitiesYou will be responsible for gathering proposals, drawings, specifications, and...


  • Sterling, Virginia, United States Vertical Mechanical Group Inc Full time

    About the Role">We are seeking an experienced Procurement Specialist to oversee the procurement of materials, equipment, and services for our construction projects. This role will focus on strategic sourcing, vendor management, cost control, and maintaining supply chain efficiency.">Key Responsibilities:">">Vendor Management: Develop relationships with...


  • Sterling, Colorado, United States State of Colorado Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team in Sterling, CO. This role will provide clerical and office support, store, format, edit, revise and print reports, maintain database to track files, documents and records, and create, process, file and forward documents.Key ResponsibilitiesProvide exceptional...

  • Scheduler Specialist

    10 hours ago


    Sterling Heights, Michigan, United States Ric-Man Construction, Inc. Full time

    About the RoleWe are looking for a highly organized and detail-oriented Scheduler Specialist to assist our construction project teams.Responsibilities include developing detailed schedules for all activities important to the project's success and presenting schedule data in a clear and concise manner.The successful candidate will also provide services to...


  • Sterling Heights, Michigan, United States Ric-Man Construction, Inc. Full time

    Job OverviewRic-Man Construction, Inc. is seeking a skilled Heavy Civil Equipment Maintenance Specialist to join our team.As a key member of our maintenance team, you will be responsible for ensuring the reliability and efficiency of our heavy civil equipment fleet.


  • Sterling Heights, Michigan, United States Fresenius Medical Care Holdings, Inc. Full time

    Administrative Support Specialist Job SummaryFresenius Medical Care North America is seeking an experienced Administrative Support Specialist to provide general clerical support and office duties for the department and its Management.ResponsibilitiesThe ideal candidate will have:1-2 years' experience in a related field.Knowledge of office procedures and...


  • Sterling, Virginia, United States The Christman Company Full time

    Build Your Career with The Christman CompanyWe are seeking an experienced Construction Estimator to join our team in Sterling, Virginia. As a key member of our preconstruction process, you will lead cost-estimating efforts and produce accurate construction cost budgets and estimates.Responsibilities:Takeoff and pricing of wood blocking, finish carpentry,...


  • Sterling, Illinois, United States Helm Group Full time

    Electrical Project Engineer Role at Helm GroupWe are seeking an Electrical Project Engineer to lead electrical projects across various sectors, including commercial and industrial buildings. As a critical member of our project team, you will oversee project planning, coordination, and execution.Key Responsibilities:Develop and manage project...


  • Sterling, Virginia, United States General Dynamics Information Technology Full time

    About This OpportunityAs an Executive Administrative Support Specialist, you will be the primary point of contact for all mission support and administrative requirements at our Dulles, Virginia office.This is a full-time position that requires exceptional customer service skills, excellent communication skills, and the ability to work independently and as...


  • Sterling Heights, Michigan, United States Cavalier Logistics Full time

    About the RoleCavalier Logistics is seeking a motivated and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide administrative support to multiple departments, including coordinating meetings and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, events, and travel arrangementsMaintain...


  • Sterling Heights, Michigan, United States Raytheon Technologies Full time

    Company OverviewNightwing, a leading provider of cybersecurity and intelligence services, is seeking a highly skilled Security Escort Specialist to support our international construction projects. With a deep understanding of the U.S. government's most mission-critical initiatives, we leverage our expertise to deliver exceptional results for our...


  • Sterling Heights, Michigan, United States DCS Corp Full time

    Job OverviewDCS Corp is a dynamic organization seeking an experienced Administrative Operations Specialist to support our U.S. Army customer out of our Warren, MI location.About the RoleThis position serves as a Project Officer in GVSC GVR, primarily involved in planning, analyzing, and improving the effectiveness and efficiency of internal operations for...


  • Sterling Heights, Michigan, United States Nightwing Full time

    Job DescriptionNightwing is looking for a skilled System Administrator Specialist to join our Londinium Program team. This role will involve designing, implementing, and maintaining large-scale Linux networked environments using industry-leading tools and technologies.The ideal candidate will have extensive experience with Linux operating systems, scripting...


  • Sterling Heights, Michigan, United States PrideStaff Full time

    Job SummaryWe are seeking a detail-oriented and organized Administrative Support Specialist to join our team in Sterling, VA. As an ideal candidate, you will have experience providing exceptional customer service and supporting managers and administrators.About the RoleThis is a full-time position with a salary range of $21.00-$30.00 per hour, depending on...


  • Sterling, United States LHH Full time

    Key Responsibilities:Project Planning and Scheduling:Assist in developing project schedules and timelines. Create and maintain project documentation, including drawings, specifications, and submittals. Help with quantity takeoffs and cost estimations. Coordinate with subcontractors to ensure timely delivery of materials and services. Budget Management:Track...


  • Sterling, United States LHH Full time

    Key Responsibilities:Project Planning and Scheduling:Assist in developing project schedules and timelines. Create and maintain project documentation, including drawings, specifications, and submittals. Help with quantity takeoffs and cost estimations. Coordinate with subcontractors to ensure timely delivery of materials and services. Budget Management:Track...


  • Sterling, Virginia, United States Alpha Corporation Full time

    About Alpha CorporationAlpha Corporation, a leading woman-owned firm, provides comprehensive engineering services for various infrastructure projects. With over 40 years of experience, we strive to deliver quality services and innovative solutions.Job OverviewWe are seeking an experienced Construction Inspector to join our team in the Staunton, VA area. This...


  • Sterling, Virginia, United States Vertical Mechanical Group Inc Full time

    Company OverviewVertical Mechanical Group Inc is an industry leader that brings expertise in both HVAC and Plumbing, providing award-winning services for new construction, improvements, renovations, upfits, design-build, and installations in the commercial space.We bring together our knowledge and experience to deliver top-notch solutions for our clients....