Office Administrator

2 weeks ago

Portland, United States Brown and Caldwell Full time

Brown and Caldwell (BC) has an exciting opportunity for a full time Office Administrator to manage the administrative functions of our Portland office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal clients.

Join a collaborative team that’s working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.

Detailed Description:

  • Collaborate and work closely with the Portland Operations Manager and Regional Administrative Leader to maintain office organization, efficiencies, and connecting with staff. Responsibilities will include but not limited to: overall office logistics, schedule/develop/support meetings (local and national), identify creative activities to engage staff and ensure high office morale along with supporting local efforts around Diversity and Inclusion. Lead and support office events (i.e., virtual coffee chats, office lunches, and other employee events) throughout the year to engage the office.
  • Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts memorandums, invoices, and other correspondence).
  • Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, team blogs, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents.
  • Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.
  • Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.
  • Health and Safety. Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.
  • Work closely with building management to assist Operations Manager with building issues. Manage office parking and communicate changes.
  • Perform related duties as assigned.
Desired Skills and Experience:
  • Collaborative, team oriented with the ability to multi-task and prioritize workload.
  • Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge with Bluebeam and; proficiency with Internet applications. Familiarity with formatting documents and working in templates is a plus.
  • Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions.
  • Strong management/leadership skills; well-organized and detail oriented.
  • Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).
  • Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus.
  • Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.
  • Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
  • Good driving record and valid driver’s license required.
  • Minimum 5-years of experience providing administrative functions and duties.


Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future.

$19.80 - $27.20

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com.

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Office Administrator

    4 weeks ago

    Portland, United States Professional Moving & Storage INC Full time

    Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related work, data entry, and administrative support to team members and all departments as...

  • Administrative Assistant

    3 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Assistant

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Assistant

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Assistant

    3 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Officer

    2 months ago

    Portland, United States U.S. Department of Justice Full time

    Summary The selectee of this position serves as a Administrative Officer responsible for planning, implementing and directing District administrative programs in support of the mission of the United States Marshals Service (USMS). This position is located in the District of Maine / Portland, ME. This job is open to Internal to an agency Current federal...

  • U.S. Probation Officer

    2 months ago

    Portland, United States Oregon Probation Office Full time

    Main content Job Details for U.S. Probation Officer Court Name/Organization: Oregon Probation Office Overview of the Position: The U.S. Probation Office for the District of Oregon is accepting applications for U.S. Probation Officer to be stationed in Portland and/or Salem, Oregon. By statute, Probation Officers serve in a judiciary law enforcement...

  • U.S. Probation Officer

    4 days ago

    Portland, United States Oregon Probation Office Full time

    Main content Job Details for U.S. Probation Officer Court Name/Organization: Oregon Probation Office Overview of the Position: The U.S. Probation Office for the District of Oregon is accepting applications for United States Probation Officer to be stationed in Portland and/or Salem, Oregon. By statute, Probation Officers serve in a judiciary law...

  • Office Administrator

    1 month ago

    Portland, United States Caliber Collision Centers Full time

    Service Center Portland - Woodstock JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely...

  • Office Administrator

    3 weeks ago

    Portland, United States Caliber Collision Centers Full time

    Service Center Portland - Woodstock JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely...

  • Administrative Assistant-Sales

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Administrative Assistant-Sales

    3 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Office Administrator

    3 weeks ago

    Portland, United States Nail It Custom Roofing and Construction Co. Full time

    Nail It Custom Roofing and Construction Co. We are looking for an Office Administrator to handle general day to day tasks, customer service and communications, accounts payable/receivable, maintaining certifications, insurance, organization, and any other requirements pertaining to the position and smooth running of the business. The ideal candidate would...

  • Office Administrator

    1 month ago

    Portland, United States Nail It Custom Roofing and Construction Co. Full time

    Nail It Custom Roofing and Construction Co. We are looking for an Office Administrator to handle general day to day tasks, customer service and communications, accounts payable/receivable, maintaining certifications, insurance, organization, and any other requirements pertaining to the position and smooth running of the business. The ideal candidate would...

  • Office Administrator

    3 weeks ago

    Portland, Oregon, United States Nail It Custom Roofing and Construction Co. Full time

    Nail It Custom Roofing and Construction Co.We are looking for an Office Administrator to handle general day to day tasks, customer service and communications, accounts payable/receivable, maintaining certifications, insurance, organization, and any other requirements pertaining to the position and smooth running of the business.The ideal candidate would have...

  • Office Administrator

    1 month ago

    Portland, Oregon, United States Nail It Custom Roofing and Construction Co. Full time

    Nail It Custom Roofing and Construction Co.We are looking for an Office Administrator to handle general day to day tasks, customer service and communications, accounts payable/receivable, maintaining certifications, insurance, organization, and any other requirements pertaining to the position and smooth running of the business.The ideal candidate would have...

  • Entry-Level Contract Administrator

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Are you a detail-oriented individual looking for stability in a career with a fast-growing company? Are you ambitious, autonomous, and focused on problem-solving? If so, we are looking for you! Our fast-paced, sales office is seeking a Entry-Level Co Contract, Administrator, Contracts, Manufacturing, Business Services

  • Office Administrative Assistant

    2 weeks ago

    Portland, United States Colby Company LLC Full time

    Colby Co. is a midsize engineering and architecture firm specializing in electrical, mechanical, structural, fire protection and civil engineering and architecture. Design projects range in size from $50,000 to $90M in construction value for State, Federal, Industrial and Commercial clients throughout the United States. Colby Co. was named to the 2018-2023...

  • Office Administrative Assistant

    2 weeks ago

    Portland, United States Baker Newman Noyes LLC Full time

    Job DescriptionJob DescriptionAbout UsBaker Newman Noyes (BNN) is a top 100 tax, assurance, and advisory firm in the U.S. and holds a Best of Accounting™ recognition for superior client service. BNN was founded to create opportunity for our employees, clients, and communities. We provide expert accounting and advisory services across several industries....

  • Office Administrative Assistant

    5 days ago

    Portland, Oregon, United States Colby Company LLC Full time

    Colby Co. is a midsize engineering and architecture firm specializing in electrical, mechanical, structural, fire protection and civil engineering and architecture. Design projects range in size from $50,000 to $90M in construction value for State, Federal, Industrial and Commercial clients throughout the United States. Colby Co. was named to the "Best...