Administrative Assistant

1 month ago

Philadelphia, United States Eastwood Full time

At Eastwood Industries we believe that people are the most important ingredient of any business. It is the people who tell the true story of what that business stands for—and it is the people who ultimately determine what can be achieved. That is why creating a culture based on trust, respect, and inclusion is a high priority for us. We encourage and trust our people to always reach higher, learn more, and live up to their potential, delivering our customers the best global people management solutions possible.

POSITION SUMMARY: 

The ADMINISTRATIVE ASSISTANT will be expected to assist their direct managers as well as other managers of the company with scheduling appointments and other administrative duties. This employee needs to be able to multi-task and work at a fast-pace to keep up with the demands of the company. A successful candidate will have the ability to deliver on demands, be able to  compile data and research, and be proficient at making travel arrangements for executives.

PRIMARY RESPONSIBILITIES: (other duties may be assigned)

  • Provide professional administrative support to high visibility executive(s) within the company and industry
  • With limited supervision, consistently and accurately complete complex assignments requiring independent action and a high degree of initiative to anticipate and resolve issues
  • Maintain cordial, professional relationships and interact effectively with staff at all levels of the organization as well as a variety of external players with tact, candor, diplomacy and confidentiality
  • Prepare presentations, coordinate and arrange for public speaking and other industry events
  • Order office supplies, new hire supplies, flowers, lunches for department meetings, etc.
  • Maintain electronic files in DocLink
  • Capture meeting notes and action items that require follow up
  • Manage email, calendar, travel and expense reporting

__

THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INCLUDE THE GENERAL NATURE OF WORK PERFORMED.  IT IS NOT DESIGNED TO CONTAIN A COMPREHENSIVE DETAILED INVENTORY OF ALL DUTIES, RESPONSIBILITIES AND QUALIFICATIONS REQUIRED OF EMPLOYEES ASSIGNED TO THIS JOB

Qualifications:
EXPERIENCE

REQUIRED

  • 5-7 years: Exceptional customer service mindset and professional demeanor

  • 3-5 years: Senior or Executive Management Support

PREFERRED

  • 3-5 years: Must be tech savvy and experienced in mining online databases

BEHAVIORS

REQUIRED

  • Loyal: Shows firm and constant support to a cause

  • Enthusiastic: Shows intense and eager enjoyment and interest

  • Dedicated: Devoted to a task or purpose with loyalty or integrity

PREFERRED

  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

MOTIVATIONS

REQUIRED

  • Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

  • Goal Completion: Inspired to perform well by the completion of tasks

PREFERRED

  • Job Security: Inspired to perform well by the knowledge that your job is safe

Skills required:
REQUIRED

  • Customer Service - Intermediate

  • Clerical - Expert

  • Active Learning - Advanced

PREFERRED

  • Microsoft PowerPoint - Intermediate

  • Microsoft Word - Intermediate

  • Critical Writing Skills - Intermediate

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