Executive Administrative Assistant

2 months ago

Cherry Hill, United States Tatum by Randstad Full time

Our client is seeking a proactive, service focused, team-oriented Executive Assistant to support the CEO of the organization. This role requires attention to detail, communication skills, organizational skills, sound judgment, and a high level of confidentiality. The Executive Assistant will act as a seamless extension of the supported executives while serving as the lead coordinator for all internal communications. The candidate will be comfortable in a fast-paced, goal-focused environment, while maintaining great flexibility, and composure.

  • Directly supports the CEO with occasional support for their team members and other members of the Executive Committee.
  • Acts as a strategic partner in managing the executives' time; plans, coordinates and ensures the executives schedules are followed and respected, preserves executives focus on high level priorities and declines or delegates other tasks, assisting executives to achieve their goals.
  • Completes a broad variety of tasks including: managing complex calendars with mastery, completing expense reports, optimizing travel schedules, itineraries and agendas.
  • Trusted confidant who maintains a high level of confidentiality, sense of discretion, and acts with integrity.
  • Maintains personalized expertise; knowing where the executives are and where they need to go, knows when to schedule meetings and when not to, conversant in their behaviors and style, gather information to be proactive and anticipate their needs.
  • Facilitates communication in the organization to accelerate response times and keep messages moving; triage and draft replies to emails, communicates strategy clearly and accurately.
  • Create and master a system of a high level of organization and documentation to enhance productivity and eliminate redundancy.
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events.)

REQUIRED QUALIFICATIONS:

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Proven ability to handle confidential information with discretion, be adaptable to various demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions for process improvement.
  • Solid project management skills.

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • BA/BS degree in Marketing, Communications, English, Public Relations, Journalism or related field.
  • 7+ years of experience supporting C-Level Executives
  • Excellent communication, writing, and editing skills, with expertise developing messaging for multiple audiences
  • Expert in Outlook, PowerPoint, Excel, Word, web and video based communication tools, and high level of technical skills

For immediate considerations please send your resume to: cecilia.bjurstrom@

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