Administrative Assistant

2 weeks ago

Coral Springs, United States Brock Property Management, Inc. Full time

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Meet and greet visitors and clients.
  • Manage customer service calls and direct them to appropriate personnel.
  • Manage the general customer service email and direct them to appropriate personnel.
  • Prepare paperwork, documentations, reports, and mailings.
  • Sort and distribute incoming mail.
  • Disburse all keys, fobs, gate clickers/transponders, etc. to customers.
  • Enter all incoming forms/correspondence into Tops Software to ensure client records are up to date.
  • Notarize documents for management as needed.
  • Miscellaneous data entry responsibilities.
  • Manage files, record systems, office supplies, track inventory, and maintain a clean work area.
  • Process rental and resale applications.
  • Provide backup and assistance to the management team with other tasks as they arise.

Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Must be an active notary
  • Proficient in Microsoft Office suite
  • Tops Software experience is a plus
  • Excellent written and verbal communication skills in English.
  • Must be courteous and friendly with excellent phone skills.
  • Must be structured, organized, reliable, dependable and a multi-tasker.
  • Must be able to handle a fast-paced office/work environment with high call and email volume.

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