Project Administrative Assistant

1 week ago

Washington, United States Leavitt Partners Full time
Overview

This role will support the Digital Health team with scheduling, travel and conference participation. In addition to the below, the Project Administrative Assistant will also update and maintain website information, assist with contracts and support workgroups and alliances.

Job Summary

The Administrative Assistant is responsible for performing routine clerical and administrative functions for the Leavitt Partners division. This includes drafting correspondence, scheduling appointments, preparing expense reports, coordinating travel, supporting meeting and event logistics, maintaining calendars, and assisting with special projects. This role will support the Digital Health team with scheduling, travel and conference participation. In addition to the below, the Project Administrative Assistant will also update and maintain website information, assist with contracts and support workgroups and alliance.

Responsibilities

Work Performed

1. Reception and Visitor Management

a. Manage front desk and greet visitors.

2. Administrative Support

a. Assist with expense report preparation for colleagues.

b. Maintain Outlook calendars and schedule meetings or appointments as directed.

3. Travel Coordination

a. Coordinate travel logistics with the travel department and manage itineraries for assigned colleagues.

4. Event Planning

a. Assist with the planning, organization, and execution of events to ensure smooth logistics.

5. All other duties as assigned.

Qualifications

Education/Training

Minimum of an associate degree in business or related discipline is preferred but not required. High school diploma is required.

Experience

Minimum 1 years of experience in event management and/or supporting multiple executives preferred.

Knowledge, Skills and Abilities
  • Solid time management skills.
  • Excellent attention to detail and organizational skills.
  • Exceptional oral and written communication skills.
  • Superior interpersonal skills.
  • Ability to multi-task.
  • Ability to effectively coordinate events and multiple logistics simultaneously.
  • Ability to manage significant recurring responsibilities with unpredictable short-term demands.
  • Ability to be proactive, flexible, and able to switch gears quickly from one project to the next.
  • Capable of handling confidential information in a discrete manner.
  • Ability to work extended hours when deadlines are approaching.


EEO

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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