Office Manager

2 weeks ago


Boston, United States First Literacy Full time

This new part-time (.5) position will be an essential part of the First Literacy Team. The Office Manager’s primary responsibility will be to support the work of the Executive Director, but also everyone else on the team: the Program Director, Development Director, the Marketing and Communications Director, and the Scholar Support Coordinator.  The Office Manager will supervise the part-time Administrative Assistant and will report to the Executive Director. 

The Office Manager will oversee the organization's daily administrative and operational functions, supporting the Executive Director and staff with a blend of hands-on management and day-to-day administrative tasks in areas including budgeting, daily operations, and administrative assistance.  

Key Responsibilities: 

  • Administrative Support:  

Provide comprehensive administrative support to the Executive Director 

Manage projects such as mailings 

Provide support for First Literacy events 

Manage and supervise the work of the Administrative Assistant 

  • Operational Oversight: 

Manage daily office operations, ensuring a smooth and efficient workflow 

Oversee the maintenance of office facilities and equipment 

Ensure that all operations are in alignment with the strategic goals of the organization and that all organizational operations comply with legal and regulatory requirements.  

Prepare regular reports on operations and finance for the Executive Director and board of trustees. 

  • Budget Management: 

Bookkeeping via Quick Books 

Prepare financial documents such as budgets, bills, and receipts 

Manage payroll with external payroll provider 

Work with external Accountant to reconcile Quick Books monthly and on the annual audit 

  • Staff and contractor coordination: 

Act as a point of contact for external partners and vendors 

Manage contracts and relationships with suppliers and service providers 

Assist with onboarding of new employees 

Skills and Qualifications: 

Proven experience (ideally 3 years) in an administrative/operations role with budget management responsibilities 

Strong organizational and time management skills; able to handle multiple tasks simultaneously without sacrificing attention to detail 

Excellent interpersonal and communication skills 

Bookkeeping experience; QuickBooks experience preferred 

Proficient in Microsoft Office Suite 

Experience with a CRM (we use Civi, but experience with Sales Force or other CRM is fine) 

Ability to work independently and also as part of a team in a fast-paced environment. 

This position is hybrid. At least half of the time needs to in the office at 160 Boylston St, Boston; the other half can be remote, if desired.


  • Office Manager

    2 weeks ago


    Boston, United States Clarity Recruiting Full time

    Our client, a consulting firm is seeking an EA/Office Manager to join their team. This is a full-time role located in the Boston office. This is their largest office (80 employees)The role is a full-time, in-office position.Provide administrative support to the senior consulting professionals based in New York including but not limited to the...

  • Office Manager

    1 week ago


    Boston, United States Clarity Recruiting Full time

    Our client, a consulting firm is seeking an EA/Office Manager to join their team. This is a full-time role located in the Boston office. This is their largest office (80 employees)The role is a full-time, in-office position.Provide administrative support to the senior consulting professionals based in New York including but not limited to the...

  • Office Manager

    2 days ago


    Boston, United States HEATHER WELLS Full time

    High-end residential interior design firm seeks experienced office manager with greater than 5 years experience to handle daily operations and perform light accounting tasks. This position supports the principal and business manager, performs clerical and support tasks, is responsible for organization and scheduling and completes basic bookkeeping and...

  • Office Manager

    2 days ago


    Boston, United States HEATHER WELLS Full time

    High-end residential interior design firm seeks experienced office manager with greater than 5 years experience to handle daily operations and perform light accounting tasks. This position supports the principal and business manager, performs clerical and support tasks, is responsible for organization and scheduling and completes basic bookkeeping and...

  • Office Manager

    4 weeks ago


    Boston, United States The Hollister Group Full time

    Part Time Office ManagerWe are seeking an Office Manager who can support all office-related needs for 30 hours per week. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, handling facilities and maintenance needs and promoting...

  • Office Manager

    4 weeks ago


    Boston, United States The Hollister Group Full time

    Part Time Office ManagerWe are seeking an Office Manager who can support all office-related needs for 30 hours per week. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, handling facilities and maintenance needs and promoting...

  • Office Manager

    4 weeks ago


    Boston, United States H. J. Russell & Company Full time

    The Office Engineer/Office Manager performs administrative services in contract management, vendor compliance and general support for their assigned project team(s). ResponsibilitiesProject Startup and Setup (Contracts, Permits, Site Office Setup, including ordering office supplies)Processing and Tracking of SubcontractsTracking of Certificates of...

  • Office Manager

    3 months ago


    Boston, United States Uncommon Schools Roxbury Prep Full time

    Job DescriptionJob DescriptionCompany DescriptionUncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying...

  • Office Manager

    2 weeks ago


    Boston, United States Stavis Seafoods Full time

    We are hiring! At this time, we are looking for an Office Manager for one of our sister companies, Worldwide Perishables.Worldwide Perishables, A Profand Company, offers a global logistics network built on the largest state-of-the-art facility in the Northeast Our logistics team (Ocean, Air and Ground Logistics) is committed to providing superior solutions...

  • Office Manager

    2 weeks ago


    Boston, United States Stavis Seafoods Full time

    We are hiring! At this time, we are looking for an Office Manager for one of our sister companies, Worldwide Perishables.Worldwide Perishables, A Profand Company, offers a global logistics network built on the largest state-of-the-art facility in the Northeast Our logistics team (Ocean, Air and Ground Logistics) is committed to providing superior solutions...

  • Office Manager

    2 weeks ago


    Boston, United States Beacon Hill Full time

    Our client, a progressive religious organization in Boston, is looking for an office manager to join their team. The role is onsite and pays up to 32/hr, depending on experience. The ideal candidate has administrative/operations experience and is proficient in QuickBooks!ResponsibilitiesManage QuickBooksTriage phone callsManage office dutiesDevelop and...


  • Boston, United States Global Channel Management Full time

    About the job Assistant Office Manager Assistant Office Manager needs 2 years' experience in a professional office environment Assistant Office Manager requires: Oracle MS Office suite Phone etiquette PC savvy Strong track record of building and maintaining solid relationships with internal and external customers and vendors. Customer service focused Strong...


  • Boston, United States Global Channel Management, Inc Full time

    Assistant Office Manager needs 2 years experience in a professional office environment Assistant Office Manager requires: Oracle MS Office suite Phone etiquette PC savvy Strong track record of building and maintaining solid relationships with internal and external customers and vendors. Customer service focused Strong organizational skills: ability to...

  • Office Manager

    8 hours ago


    Boston, United States Manning Personnel Group, Inc. Full time

    A Consulting firm in Boston is searching for an enthusiastic and poised individual to fill their receptionist/office assistant position. If you consider yourself a “people-person” and are seeking a dynamic administrative role, this may be the job for you! This is an excellent opportunity to learn and develop both individually and professionally in an...

  • Front Office Manager

    2 months ago


    Boston, Massachusetts, United States Hyatt Centric Faneuil Hall Boston Full time

    As Front Office Manager you will lead our innovative TEAM in delivering upscale guest service, and creating memorable guest experience. This is an amazing opportunity to be part of both a dynamic TEAM, and grow your career in a leadership role. TEAM Culture:Our TEAM culture motivates and encourages each individual member to achieve "MORE" in daily life and...


  • Boston, Massachusetts, United States New England Conservatory of Music Full time

    Become a Key Player at the New England ConservatoryThe New England Conservatory stands as a premier institution in music education, nurturing talent from across the globe. Our commitment to excellence is reflected in the performance opportunities and exceptional training provided by our distinguished faculty. We offer a wide array of programs in classical,...


  • Boston, United States Battery Wharf Hotel Full time

    Job Summary Under the direction of Director, Front Office, the incumbent is responsible for the successful management and participating in the day-to-day operation of guest relations, PBX and Front Office: carries out reporting, trains and supervises new staff. In turn maintaining high standards of quality, profitability and ensuring guest and employee...


  • Boston, Massachusetts, United States Enable Dental Full time

    About Enable DentalEnable Dental is a cutting-edge mobile dental practice dedicated to transforming the patient experience through personalized care and innovative technology.We strive to create a positive and supportive work culture where each team member feels valued and empowered to reach their full potential.Job SummaryWe are seeking a highly skilled and...


  • Boston, United States Westmont Group Full time

    Job DescriptionJob DescriptionJob SummaryUnder the direction of Director, Front Office, the incumbent is responsible for the successful management and participating in the day-to-day operation of guest relations, PBX and Front Office: carries out reporting, trains and supervises new staff. In turn maintaining high standards of quality, profitability and...


  • Boston, Massachusetts, United States CFGI Full time

    Summary:This role has two main functions. First, you will manage the office at CFGI's corporate headquarters in Boston. Second, you will provide executive assistant support to approximately five Senior Managing Partners. You will collaborate with Regional Support Managers overseeing CFGI's other offices in the US and globally. This role reports to CFGI's...