Office Manager

3 months ago

Boston, United States Uncommon Schools Roxbury Prep Full time
Job DescriptionJob DescriptionCompany Description

Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 53 schools serving more than 20,000 students in five cities: Boston, Camden, New York City, Newark and Rochester. We are proud that Uncommon graduates persist in and graduate from college at five times the rate of their peers nationally. We achieve this by offering strong academic, co-curricular, and social-emotional learning that prepares students for success in college and beyond. 

Roxbury Prep consists of four schools serving students in grades 5 through 12. We believe in strong authentic relationships between teachers and students, supported by effective school systems and an engaging instructional model that enables students to flourish academically and personally. Roxbury Prep students have an impressive 98% college acceptance rate and collectively earned 1.3 million dollars in scholarships last year.

Operations team members at Uncommon work relentlessly to ensure that faculty maximizes time and energy on student achievement.  They design, implement, and refine systems that anticipate the needs of the school community.  As a service-oriented team they solve problems, share best practices across campuses, and respond to urgent needs.  They partner to create an academic and cultural environment which supports our ultimate goal: ensuring that every Uncommon student will earn a college degree.

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. 

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:  

  • Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email. 
  • Enrollment of new students and re-enrollment of current students 
  • Daily student attendance and daily student operational systems
  • Maintaining up-to-date student information and student files 
  • Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:  

  • Bill pay and accounting 
  • Procurement and supply management for all student, staff, and event supplies 
  • Maintaining accurate Student Information Systems for the school and local school system 
  • Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
  • Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:  

  • Bill pay and accounting 
  • Procurement and supply management for all student, staff, and event supplies 
  • Planning and supporting logistics and set up for school events and activities as needed
Qualifications

  • Passionate commitment to the mission of Uncommon Schools and investment in our vision for being an anti-racist organization.
  • Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders. 
  • Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork. 
  • Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures. 
  • Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines. 
  • Achieves accuracy and thoroughness when completing a task 
  • 1 to 3 years of teaching or school administrative office experience 
  • Bilingual language skills preferred, but not required
  • Bachelor’s degree required
  • Spanish speaking preferred


Additional Information

Our people are what makes us Uncommon.  We believe our compensation philosophy and benefits should reflect our values—equity, transparency, and clarity—to enhance our ability to attract and retain talent and reward their expertise.  Our staff receive best-in-class training, coaching, and support to develop and operate mission-driven schools that provide a high-quality education to our students and families.

Compensation for this position: The starting compensation for this role based in Boston is between $19.00 and $24.53 per hour.  The starting pay will depend on various factors that may include but are not limited to professional experience, education, training, certifications, tenure with Uncommon Schools, and work location.  Because one of the things that we value is staff tenure in a role, we do not currently cap salary ranges.  Please note: ranges may differ for staff who work from a location other than Boston.

Benefits: We offer comprehensive, flexible, and competitive compensation,  benefits and perks that support the personal health, wellness, and finances of our staff and their families.

  • Comprehensive Health Insurance

  • Financial Planning & Wellness

    • 403(b) retirement savings plan and/or region specific Pension plan 

  • Public Service Loan Forgiveness  Program  & 529 Savings plan

  • Generous Time-Off plan aligned with school calendars

  • Leave of Absence

    • 12 weeks of fully paid parental leave +

  • Mental Health and Counseling support

  • Relocation Assistance

  • Other Perks and Discounts

Uncommon believes in the importance of being a diverse, equitable, and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email recruitment@uncommonschools.org.

  • Office Manager

    7 days ago

    Boston, United States Clarity Recruiting Full time

    Our client, a consulting firm is seeking an EA/Office Manager to join their team. This is a full-time role located in the Boston office. This is their largest office (80 employees)The role is a full-time, in-office position.Provide administrative support to the senior consulting professionals based in New York including but not limited to the...

  • Office Manager

    6 days ago

    Boston, United States Clarity Recruiting Full time

    Our client, a consulting firm is seeking an EA/Office Manager to join their team. This is a full-time role located in the Boston office. This is their largest office (80 employees)The role is a full-time, in-office position.Provide administrative support to the senior consulting professionals based in New York including but not limited to the...

  • Office Manager

    1 week ago

    Boston, United States First Literacy Full time

    This new part-time (.5) position will be an essential part of the First Literacy Team. The Office Manager’s primary responsibility will be to support the work of the Executive Director, but also everyone else on the team: the Program Director, Development Director, the Marketing and Communications Director, and the Scholar Support Coordinator.  The Office...

  • Office Manager

    4 weeks ago

    Boston, United States The Hollister Group Full time

    Part Time Office ManagerWe are seeking an Office Manager who can support all office-related needs for 30 hours per week. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, handling facilities and maintenance needs and promoting...

  • Office Manager

    4 weeks ago

    Boston, United States The Hollister Group Full time

    Part Time Office ManagerWe are seeking an Office Manager who can support all office-related needs for 30 hours per week. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, handling facilities and maintenance needs and promoting...

  • Office Manager

    4 weeks ago

    Boston, United States H. J. Russell & Company Full time

    The Office Engineer/Office Manager performs administrative services in contract management, vendor compliance and general support for their assigned project team(s). ResponsibilitiesProject Startup and Setup (Contracts, Permits, Site Office Setup, including ordering office supplies)Processing and Tracking of SubcontractsTracking of Certificates of...

  • Office Manager

    2 weeks ago

    Boston, United States Stavis Seafoods Full time

    We are hiring! At this time, we are looking for an Office Manager for one of our sister companies, Worldwide Perishables.Worldwide Perishables, A Profand Company, offers a global logistics network built on the largest state-of-the-art facility in the Northeast Our logistics team (Ocean, Air and Ground Logistics) is committed to providing superior solutions...

  • Office Manager

    2 weeks ago

    Boston, United States Stavis Seafoods Full time

    We are hiring! At this time, we are looking for an Office Manager for one of our sister companies, Worldwide Perishables.Worldwide Perishables, A Profand Company, offers a global logistics network built on the largest state-of-the-art facility in the Northeast Our logistics team (Ocean, Air and Ground Logistics) is committed to providing superior solutions...

  • Office Manager

    1 week ago

    Boston, United States Beacon Hill Full time

    Our client, a progressive religious organization in Boston, is looking for an office manager to join their team. The role is onsite and pays up to 32/hr, depending on experience. The ideal candidate has administrative/operations experience and is proficient in QuickBooks!ResponsibilitiesManage QuickBooksTriage phone callsManage office dutiesDevelop and...

  • Assistant Office Manager

    1 week ago

    Boston, United States Global Channel Management Full time

    About the job Assistant Office Manager Assistant Office Manager needs 2 years' experience in a professional office environment Assistant Office Manager requires: Oracle MS Office suite Phone etiquette PC savvy Strong track record of building and maintaining solid relationships with internal and external customers and vendors. Customer service focused Strong...

  • Front Office Manager

    2 months ago

    Boston, Massachusetts, United States Hyatt Centric Faneuil Hall Boston Full time

    As Front Office Manager you will lead our innovative TEAM in delivering upscale guest service, and creating memorable guest experience. This is an amazing opportunity to be part of both a dynamic TEAM, and grow your career in a leadership role. TEAM Culture:Our TEAM culture motivates and encourages each individual member to achieve "MORE" in daily life and...

  • Office Operations Manager

    2 weeks ago

    Boston, Massachusetts, United States New England Conservatory of Music Full time

    Become a Key Player at the New England ConservatoryThe New England Conservatory stands as a premier institution in music education, nurturing talent from across the globe. Our commitment to excellence is reflected in the performance opportunities and exceptional training provided by our distinguished faculty. We offer a wide array of programs in classical,...

  • Front Office Manager

    3 days ago

    Boston, United States Battery Wharf Hotel Full time

    Job Summary Under the direction of Director, Front Office, the incumbent is responsible for the successful management and participating in the day-to-day operation of guest relations, PBX and Front Office: carries out reporting, trains and supervises new staff. In turn maintaining high standards of quality, profitability and ensuring guest and employee...

  • Front Office Manager

    3 days ago

    Boston, United States Westmont Group Full time

    Job DescriptionJob DescriptionJob SummaryUnder the direction of Director, Front Office, the incumbent is responsible for the successful management and participating in the day-to-day operation of guest relations, PBX and Front Office: carries out reporting, trains and supervises new staff. In turn maintaining high standards of quality, profitability and...

  • Office Manager/Executive Assistant

    4 weeks ago

    Boston, Massachusetts, United States CFGI Full time

    Summary:This role has two main functions. First, you will manage the office at CFGI's corporate headquarters in Boston. Second, you will provide executive assistant support to approximately five Senior Managing Partners. You will collaborate with Regional Support Managers overseeing CFGI's other offices in the US and globally. This role reports to CFGI's...

  • Grants Management Officer

    5 months ago

    Boston, United States Medasource Full time

    Job Description:The Grants Management Officer II is responsible for providing expertise in the area of pre-award and post-award non-financial grants management. The role will work with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program. They will review and interpret...

  • Grants Management Officer

    6 days ago

    boston, United States Medasource Full time

    Job Description:The Grants Management Officer II is responsible for providing expertise in the area of pre-award and post-award non-financial grants management. The role will work with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program. They will review and interpret...

  • Grants Management Officer

    11 hours ago

    Boston, United States Medasource Full time

    Job Description:The Grants Management Officer II is responsible for providing expertise in the area of pre-award and post-award non-financial grants management. The role will work with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program. They will review and interpret...

  • Grants Management Officer

    5 days ago

    boston, United States Medasource Full time

    Job Description:The Grants Management Officer II is responsible for providing expertise in the area of pre-award and post-award non-financial grants management. The role will work with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program. They will review and interpret...

  • Office Manager/Executive Assistant

    4 weeks ago

    Boston, United States CFGI Full time

    Summary: This role has two main functions. First, you will manage the office at CFGI’s corporate headquarters in Boston. Second, you will provide executive assistant support to approximately five Senior Managing Partners. You will collaborate with Regional Support Managers overseeing CFGI’s other offices in the US and globally. This role reports to...