Gift and Database Coordinator

2 months ago

Spartanburg, United States Converse University Full time

SUMMARY OF POSITION: Reporting to the Director of Advancement Services, the Gift and Database Coordinator is responsible for researching, entering and maintaining data in the development gift information system and auditing the integrity of that data.

ESSENTIAL DUTIES/ NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Gift Management Duties 65%

  • Accurately research and enter the daily receipt of the University's gifts, whether by check, cash, credit-card transactions, securities, gifts-in-kind, wire transfers, internal transfers, or other form of transaction. Included in this is the daily entry of pledges and pledge payments for accuracy in gift allocation, following donor instructions and checking data entry accuracy. Verify and research payments against pledges. Run daily transmittal reports for each gift batch for the daily deposit. Accuracy of this data is subject to audit.
  • Manage, retrieve and enter web, mail and phone credit-card gifts, bank drafts, and stock transfers and payroll deduction gifts.
  • Generate acknowledgment letters, ensuring that they are signed and mailed pursuant to policies and procedures.
  • Make decisions and judgments involving the proper entry, allocation and documentation of gifts to the University and accurately match pledge payments to the correct pledge. Difficult or unique situations are referred to the Director of Advancement Services.
  • Verify financial data from daily transactions for the month and assist the Business Office with any questions.
  • Handle inquiries and questions from donors or distribute to Philanthropy Officers; Office of Alumni; or Donor Relations.
  • Works with Auditors as needed.
  • Manage the matching gift program; process matching gift forms to be sent to matching companies and follow up with the companies to ensure payment is received by Converse. Enter matching gifts on donor company record and donor individual records and notify the individual donors that their matching gifts have been received. File pertinent information.

Database Management Duties 35%

  • Research, enter and maintain all levels of biographical information into the development information system. This includes creating new entity records for donors, prospects and corporations and updating records on an ongoing basis.
  • Review and analyze data problems.
  • Responsible for the data integrity of all data maintained by this position in the development information system, including maintaining the confidentiality of that data.
  • Maintain data hygiene by performing routine utility functions, making recommendations for best practices.
  • Generate department gift reports for Institutional Advancement, Athletics, Lawson Academy, and the School of the Arts.
  • Create and run queries, exports, imports, and reports to support fundraising efforts. This includes annual giving, planned gifts, matching gifts, events, campaign reporting.
  • Generate weekly reports for the Institutional Advancement team and President's Office.
  • Assist with duplicate record cleanup.
  • Assist with database projects as needed.
  • Other duties related to Advancement Services functions.

JOB QUALIFICATIONS:

Minimum qualifications:

  • Bachelor's degree
  • Equivalent combination of training and experience is accepted.
  • Prior experience database knowledge preferred.

Preferred Qualifications:

  • Experience with prospect research or research
  • Prior experience database knowledge preferred
  • 2 years of prospect research or research experience or equivalent combination of training and experience is accepted.

Knowledge/Skills/Abilities:

  • Candidates must be able to work in a fast-paced environment under deadlines and have extensive experience with Microsoft Office Suite including Word, Excel and Google Suite to include Google Drive and Gmail. Mail merge expertise and excellent proofreading skills are critical. Experienced at using donor database management software is preferred.
  • Ability to maintain integrity of confidential data.
  • Ability to learn CRM software for donor database management.
  • Knowledge of development and fundraising principles highly desired.
  • Familiarity with planned giving instruments and practices preferred.
  • Self-starter, high energy and goal oriented.
  • Organizational skills; prompt and accurate reporting abilities and an understanding of the confidential nature of developmental work.
  • Outstanding listening, communication and personal relationship skills.
  • Proven ability to write and speak articulately.
  • Ability to work in a close and collaborative way with members of the advancement services, development, and finance office team members.
  • Comfortable managing multiple projects, priorities and deadlines.
  • Commitment to the highest standards of customer service and professionalism.
  • Attention to detail, ability to multi-task and high level of organization, and flexibility are critical to managing these responsibilities successfully.
  • Well-grounded philosophy of honesty, integrity and respect.
  • Demonstrated ability to establish and maintain effective working relationships with various constituents including both internal to the organization and with the public
  • Ability to work with and engage a diverse group of people
  • Ability to work independently yet value and support a team-based environment
  • Demonstrated professionalism and positive attitude

GUIDELINES AND SUPERVISION: The position reports to the Director of Advancement Services and provides team support to Advancement Services. The nature of the work of this office requires this staff member to exemplify professionalism, and decisions are made under oversight of the Associate Vice President for Advancement Services.

Work Schedule: The University's operating hours are Monday through Thursday 8am -5pm and Friday 8am through 1pm. This position will operate under the standard University business hours.

DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic and cultural backgrounds.

  • Stewardship Coordinator- Development

    1 month ago

    Spartanburg, United States Miracle Hill Ministries Full time

    Miracle Hill Ministries is South Carolina's largest and most comprehensive provider of homeless services. At our core, we exist to serve people experiencing homelessness -physically, emotionally, and spiritually. We share the Good News of Jesus with them as they move toward independence, stability, and healthy relationships. Summary / Purpose of Position:...

  • Stewardship Coordinator- Development

    1 month ago

    Spartanburg, United States Miracle Hill Ministries Full time

    Miracle Hill Ministries is South Carolina's largest and most comprehensive provider of homeless services. At our core, we exist to serve people experiencing homelessness-physically, emotionally, and spiritually. We share the Good News of Jesus with them as they move toward independence, stability, and healthy relationships.Summary / Purpose of Position: ...

  • Business Operations Coordinator

    4 days ago

    Spartanburg, South Carolina, United States Rupesh Patel Home Selling Team Full time

    As an Executive Administrative Assistant with the Rupesh Patel Home Selling Team, you will have the opportunity to work closely with a successful entrepreneur in the real estate industry.Your key responsibilities will include:Calendar and email management to protect your executive's time and financial interestsDatabase and telephone management to ensure...

  • Clinical Research Coordinator

    7 months ago

    Spartanburg, United States Spartanburg Regional Healthcare System Full time

    Summary Position Summary Clinical Research Coordinator assumes responsibility for the overall coordination of oncology research trials from all aspects. This position will be responsible for identifying clinical trials, feasibility reviews and study activation. Screens for potential patients for clinical trial opportunities, educating patients and...

  • Transaction Coordinator

    1 month ago

    Spartanburg, United States Guild Full time

    Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry. Position Summary The...

  • Administrative Specialist

    3 weeks ago

    Spartanburg, United States State of South Carolina Full time

    Job Responsibilities The Administrative Specialist for the Foundation will maintain the Foundation Office's CRM, to include data entry and records control (upload new constituents, process NCOAs, information updates for constituents), and processing queries as needed). Provides various levels of administrative support to include, clerical, reception, travel...

  • Administrative Coordinator

    3 weeks ago

    Spartanburg, South Carolina, United States State of South Carolina Full time

    We are seeking an Administrative Specialist to join our team at the State of South Carolina. This role will play a crucial part in maintaining our CRM system, ensuring accurate data entry and records management. The ideal candidate will have excellent organizational skills and be able to multitask effectively.About the RoleThis Administrative Specialist...

  • Admissions Support Coordinator

    3 weeks ago

    Spartanburg, South Carolina, United States Spartanburg Methodist College Full time

    Role OverviewThe Admissions Office at Spartanburg Methodist College is seeking a detail-oriented and motivated student to support the college's enrollment efforts as a Junior Enrollment Associate Student Worker.ResponsibilitiesCommunication: Engage with prospective students and families through phone calls, ensuring they are well-informed about SMC and...

  • Sales and Customer Support Specialist

    4 days ago

    Spartanburg, South Carolina, United States Penske Full time

    We are looking for a highly skilled Sales and Customer Support Specialist to join our team at Penske. In this role, you will be responsible for handling customer inquiries, explaining sales procedures, and inputting customer information into our database.About the Role:Handle incoming sales and customer service calls in a busy Corporate Sales...

  • Executive Assistant to a Real Estate Entrepreneur

    4 days ago

    Spartanburg, South Carolina, United States Rupesh Patel Home Selling Team Full time

    We are seeking a highly skilled Business Operations Coordinator to join our team as an Executive Administrative Assistant to a Real Estate Entrepreneur.In this role, you will work closely with our successful entrepreneur to protect their time, financial interests, and image, and multiply their effectiveness.Your key responsibilities will include calendar and...

  • Senior Electrical Engineer for Innovative Connectivity Solutions

    2 weeks ago

    Spartanburg, South Carolina, United States Dish Full time

    About the RoleWe are seeking a highly skilled Senior Electrical Engineer to join our team at DISH, an EchoStar company. As a key member of our Manufacturing team, you will play a critical role in ensuring the success of our groundbreaking products.Key ResponsibilitiesDevelop software applications for new and existing test systems using LabVIEW, C#, Python,...

  • Applications Engineer II

    1 month ago

    Spartanburg, United States DISH Network L.L.C Full time

    Company Summary DISH, an EchoStar company, has been reimagining the future of connectivity for more than 40 years. Our business reach spans satellite television service, live-streaming and on-demand programming, smart home installation services, mobile plans and products and now we are building America’s First Smart Network™. Today, our brands include...

  • Clinical Research RN

    2 hours ago

    Spartanburg, United States Articularis Healthcare Full time

    Articularis Healthcare Group (AHG) is currently seeking a full-time Clinical Research RN rotating in our upstate South Carolina practices. Our Benefits: 4-day work week Benefits package that includes group medical, dental, vision, short-term & long-term disability insurance, paid holidays, PTO and 401K. Who We Are: Articularis Healthcare Group, Inc. (AHG)...

  • Community Development Associate

    4 days ago

    Spartanburg, South Carolina, United States Hillpointe Full time

    About Us: At Hillpointe, we're passionate about developing market-rate workforce housing across the Sun Belt. With a focus on best-in-class execution, this position offers a unique opportunity for growth and development.Job Summary: We're seeking an experienced Community Development Associate to join our dynamic team. As a key contributor, you'll play a...

  • Key Account Manager

    3 weeks ago

    Spartanburg, United States Grace Management Group Full time

    Job DescriptionJob DescriptionGrace Management Group is a group of privately held gift and fragrance companies based in Spartanburg, South Carolina who have been leaders in the fragrance industry for almost 50 years. Our brands include The Willowbrook Company, Bridgewater Candle Company, VOTIVO, Greenleaf, NOTES, and Aroma Creations.Since 1975, we have...

  • Fundraising Development Specialist

    3 weeks ago

    Spartanburg, United States World Relief Full time

    Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered 'yes', to any of the above, World Relief, and millions of people...

  • Credentialing Supervisor

    3 weeks ago

    Spartanburg, South Carolina, United States Spartanburg Regional Medical Center Full time

    Job Description">OverviewSpartanburg Regional Medical Center seeks a highly skilled Credentialing Supervisor to oversee the centralized credentialing process of medical staff services. This individual will be responsible for managing day-to-day functions, ensuring compliance with established policies and procedures, and coordinating with internal and...

  • Credentialing Supervisor

    3 weeks ago

    Spartanburg, United States Spartanburg Regional Medical Center Full time

    Position Summary Oversees, manages, and coordinates all day-to-day functions associated with the centralized credentialing process of medical staff services for initial applications and reappointment applications for providers within The Spartanburg Regional Health System. Oversees data management of provider information/data in the credentialing database,...

  • Buyer

    3 weeks ago

    Spartanburg, United States Movement Search & Delivery Full time

    Major ResponsibilitiesAccompany new projects from the customer inquiry through the start of production to the end of the spare parts phase and always have the overall optimum in your sights.Locate and select new sources of supply, establish new suppliers, and coordinate order maintenance with existing suppliers for direct materials.Develop and maintain...

  • IT Auditor

    3 weeks ago

    Spartanburg, South Carolina, United States American Credit Acceptance Full time

    American Credit Acceptance is seeking an experienced IT Auditor to join our Internal Audit team.The successful candidate will perform and execute the annual internal audit plan of IT, operational, field, compliance, regulatory, and investigative audits to ensure the reliability and integrity of information, compliance with policies and regulations, the...