Support Specialist: Financial Operations

6 days ago

Annapolis, United States Anne Arundel County Public Schools Full time

Title Code:

Support Specialist: Financial Operations

JOB SUMMARY
Performs complex budgeting duties to support the School Resource Allocations Office and the Divisions of Finance, Budget, and Financial Reporting and Grants Management. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Nature of work requires knowledge of budget and accounting structures, knowledge of school system organization by departments/divisions, and the ability to work with all administrative personnel in the school system.

ESSENTIAL DUTIES/RESPONSIBILITIES

  • Maintains multiple complex calendars, and arranges meetings, conferences, and travel, and maintain timesheets.
  • Assists with the preparation of letters, memoranda, instructions, and a variety of confidential information.
  • Establishes and maintains relationships with schools and offices; provides assistance and support to include but not limited to: responding to budget questions, assisting with budget and expense reports, expenditure and transfer inquiries, budget allocations and general budget support.
  • Performs financial/budget management responsibilities including review of financial statements, preparation of financial reports, monthly budget reconciliation, and maintaining expenditure justification documentation for department, office, and grant budgets.
  • Processes transfers of funds and prepares monthly financial reports to the Board of Education and state and county agencies.
  • Performs research and data collection of financial information or staffing information and participates in special projects.
  • Prepares documents, exhibits, and presentations for meetings, workshops, and hearings with the Board of Education and other Local, State, and National organizations.
  • Prepares actual/projected expenditures reports/spreadsheets to include salary projections.
  • Annually assists in assembling all Budget Binders and Budget Books; binder covers, indexes, tabs, and other related materials.
  • Maintains and tracks various State/Federal reporting, and submits reports timely.
  • Performs other related duties as assigned within the same classification or lower.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education
  • Associate's Degree in Finance, Accounting, Business Administration, or related field of education from a regionally accredited college or university required;
  • Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Experience
  • Two (2) years professional financial, budget, and/or administrative office support experience in an educational, social service, or government office (including grants and development) required;
  • Two (2) years experience working as a school-based financial secretary and working in district level administrative and/or financial support preferred;
  • Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Knowledge, Skills, Abilities and Other Characteristics
  • Excellent verbal, written and presentation communication, organizational, problem-solving, and planning skills.
  • Ability to work independently to complete tasks.
  • Ability to create and utilize spreadsheets and/or databases to create budget reports. Ability to merge information from different sources and different formats and to create the desired results for analysis.
  • Knowledge of budget, financial and human resources systems. Strong mathematical and analytical competency skills.
  • Excellent human relations and interpersonal skills.
  • Ability to exercise sound judgment, take initiative and use tact in dealing with community partners, government agencies, parents, students, and other stakeholders.
  • Experience working with budgets, following regulations and policies related to purchasing, contracting, creating MOUs, travel, payroll, and reporting.
  • Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Project, Microsoft Office Suite - Word, Excel, Outlook, PowerPoint and/or preferred) and web development software.
Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.
  • N/A
Driving Requirements
  • N/A
CAREER LADDER REQUIREMENTS

Qualification Requirements for Employment in Higher Grade as a New Hire or Transfer requires:
  • Two (2) additional years of successful experience required.
  • Achievement of a Professional Certificate, Certification, License in Finance, Budget or Technology or Completion of coursework or workshops leading towards such certificate, certification or licenses in related field required.
Eligibility for Consideration for Advancement from Lower Grade to Higher Grade requires:
  • Two (2) years continuous successful experience in the position at the Lower Grade level.
  • Mastery of all responsibilities and duties of the position.
  • Evidence of completion of additional training that may be recommended by supervisor and/or participation in approved professional development programs or courses, approved in advance by the supervisor. Successful completion of a minimum of one professional development within the last two years is required. Successful completion of job specific professional developments identified on the job description, performance evaluations and/or the supervisor's documented recommendation are required.
  • Achievement of identified goals as they relate to the needs of the district and as established by the supervisor.
  • Consistent maintenance of an effective and orderly work environment.
  • Consistent compliance with general office procedures such as standards contained in the AACPS Employee Handbook; demonstration of discretion and excellent customer service; regular and punctual attendance; and building dress code, including wearing AACPS ID badge.
  • Above Satisfactory overall job performance for the two most recent consecutive years of Performance Ratings.
  • Letter of Recommendation written by the supervisor.
Additional Requirements for Advancement from Lower Grade to Higher Grade requires:
  • Achievement of a Professional Certificate, Certification, License in Finance, Budget or Technology or Completion of coursework or workshops leading towards such certificate, certification or licenses in related field required.
LEADERSHIP ROLE
  • N/A
PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
  • Standing: under 1/3 percent of the time
  • Sitting: between 1/3 and 2/3 percent of the time
  • Keyboarding: over 2/3 percent of the time
  • Reaching (with hands and/or arms): under 1/3 percent of the time
  • Bending: under 1/3 percent of the time
  • Twisting: under 1/3 percent of the time
  • Talking: over 2/3 percent of the time
  • Hearing: over 2/3 percent of the time
  • As required by the duties and responsibilities of the position.
Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
  • Close vision (clear vision at 20 inches or less)
Work Environment
Location
  • Office, school or similar indoor environment: over 2/3 percent of the time
Noise Level
  • Moderate: over 2/3 percent of the time
Weight & Force
Lifting and carrying requirements
  • Up to 10 pounds: under 1/3 percent of the time
Travel Requirements
  • N/A


JOB INFORMATION

Approved Date:10/1/2024Established Date:10/1/2024Title Code:B05729Title:SPECIALIST SUPPORT: FINANCIAL OPERATIONSAlternate Title:Support Specialist: Financial OperationsReports to Generic:Chief OfficerReports to Specific:OFFICER: CHIEF FINANCIAL

ORGANIZATION

Division:Financial OperationsBusiness Unit: Department: Negotiated Agreement:N/A

HR JOB INFORMATION

Unit:VDays Worked:260FLSA Exemption Status:ExemptGrade:
PG03;PG04

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 5 - Professional Staff)
Essential Job: Months Worked:12Hours Worked:8Job Family:Accounting and FinanceSub-Function:Finance

VR# 24057

  • Medical Support Specialist

    3 weeks ago

    Annapolis, Maryland, United States Specialist Office Full time

    Job Title: Medical Support SpecialistJob Summary:We are seeking a highly skilled Medical Support Specialist to join our team at Specialist Office. As a Medical Support Specialist, you will play a vital role in providing exceptional patient care and supporting our clinical staff.Key Responsibilities:Prepare patients for examination and note their brief...

  • Financial Operations Specialist

    3 weeks ago

    Annapolis, Maryland, United States NVT Staffing Full time

    Job SummaryWe are seeking a highly skilled Financial Operations Specialist to join our team at NVT Staffing. The ideal candidate will have a strong background in accounts receivable, financial concepts, and QuickBooks online, with the ability to identify and create improvements to processes and procedures.The Financial Operations Specialist will be...

  • Financial Reporting Specialist

    4 weeks ago

    Annapolis, Maryland, United States Lincoln Financial Group Full time

    Job SummaryWe are seeking a highly skilled Financial Reporting Specialist to join our team at Lincoln Financial Group. As a key member of our financial reporting team, you will be responsible for preparing, analyzing, and reporting on financial statements and supporting schedules according to accounting and reporting calendars.Key ResponsibilitiesPrepare and...

  • Financial Specialist

    4 weeks ago

    Annapolis, Maryland, United States Creative Financial Staffing Full time

    **Accounts Payable Specialist Opportunity**About the Company and Accounts Payable Specialist Role:Our client, a local non-profit, is seeking an experienced Accounts Payable Specialist to join their team in Annapolis, MD.This is a contractual position with the possibility of becoming permanent for the right candidate.The company values diversity, teamwork,...

  • Oracle Cloud Financials Implementation Specialist

    3 weeks ago

    Annapolis, Maryland, United States SMX Corporation Full time

    Job Title: Oracle Cloud Financials Implementation SpecialistAt SMX Corporation, we are seeking an experienced Oracle Cloud Financials Implementation Specialist to join our team. As an Implementation Specialist, you will work closely with business stakeholders to understand their financial management processes and requirements, and design and implement...

  • Digital Transformation Specialist

    4 weeks ago

    Annapolis, Maryland, United States Orbis Operations Full time

    Orbis Operations is seeking a highly skilled IT Specialist/Outreach SME to support its government customer in Annapolis Junction, MD.Required Clearance:Active Security Clearance required at the Top Secret (TS)/Special Compartmented Information (SCI) level and appropriate level PolygraphRole Description:The successful candidate will provide direct user...

  • Financial Services Professional

    3 weeks ago

    Annapolis, Maryland, United States Financial Growth Partners Full time

    Job Description:At Financial Growth Partners, we are seeking a highly skilled and experienced Financial Advisor to join our team. As a key member of our team, you will be responsible for providing exceptional financial guidance and services to our clients.Key Responsibilities:Develop and implement comprehensive financial plans for high net worth clients,...

  • Financial Analyst

    4 weeks ago

    Annapolis, Maryland, United States Creative Financial Staffing Full time

    About the OpportunityCreative Financial Staffing is seeking a highly skilled Staff Accountant (Payroll) to join their accounting team in Annapolis, MD. This is a unique opportunity to work with a local non-profit organization that is committed to assisting individuals with obtaining affordable housing.Key ResponsibilitiesPrepare and review financial...

  • Software Operations Specialist

    3 weeks ago

    Annapolis, Maryland, United States Interclypse Full time

    Job SummaryWe are seeking a highly skilled Software Operations Specialist to join our team at Interclypse. As a key member of our operations team, you will be responsible for designing, implementing, and monitoring applications that support our technology solution operations.Key ResponsibilitiesSchedule, manage, and support applications and batch operations...

  • Software Engineer

    4 weeks ago

    Annapolis, Maryland, United States Orbis Operations Full time

    Job SummaryOrbis Operations is seeking a skilled Software Engineer to join our team. As a UI/UX Specialist, you will be responsible for designing and developing complex software systems that meet the needs of our customers. Key Responsibilities Analyze customer requirements to derive UI/UX design Debug existing software and correct defects Provide...

  • IT Support Specialist

    4 weeks ago

    Annapolis, Maryland, United States General Dynamics Full time

    Job Title: IT Support SpecialistTransform technology into opportunity as an IT Support Specialist with General Dynamics. A career in enterprise IT means connecting and enhancing the systems that matter most. At General Dynamics, you'll be at the forefront of innovation and play a meaningful part in improving how agencies operate.Job Summary:As an IT Support...

  • Financial Services Professional

    3 weeks ago

    Annapolis, Maryland, United States Financial Growth Partners Full time

    Overview:We're seeking a skilled Financial Advisor to join our team at Financial Growth Partners. As a key member of our team, you'll be responsible for developing and maintaining strong relationships with high net worth clients, identifying opportunities to grow their wealth, and providing expert guidance on investment strategies.Key...

  • Financial Operations Manager

    3 weeks ago

    Annapolis, Maryland, United States Jobot Full time

    Job OverviewThis is an exciting opportunity for a seasoned Accounting Manager to apply their skills and knowledge in a dynamic and growing company. The successful candidate will be responsible for overseeing and managing the company's accounting operations, including fund accounting, fund management, and asset management.Key ResponsibilitiesLead and manage...

  • IT Support Specialist

    2 weeks ago

    Annapolis, Maryland, United States General Dynamics Full time

    Job Title: IT Support SpecialistJob Summary:General Dynamics Information Technology (GDIT) is seeking an IT Support Specialist to join our team. As an IT Support Specialist, you will provide technical support and troubleshooting services for incoming queries and issues related to computer systems, software, and hardware.Responsibilities:Provide technical...

  • Financial Operations Manager

    3 weeks ago

    Annapolis, Maryland, United States Cornerstone Recruiting Full time

    Job Summary: We are seeking a highly skilled Financial Operations Manager to join our team at Cornerstone Recruiting. The ideal candidate will have a Bachelor's degree in accounting and 8+ years of accounting experience, preferably in a Private Equity environment.Key Responsibilities:Manage all aspects of the accounting function, including AP and AR.Assist...

  • Cloud Infrastructure Specialist

    3 weeks ago

    Annapolis, Maryland, United States Phoenix Operations Group Full time

    Job Summary:Phoenix Operations Group is seeking a highly skilled Cloud Administrator to join our team. As a Cloud Administrator, you will be responsible for designing, implementing, and sustaining large multi-node clusters for enterprise applications. This role requires a strong understanding of cloud provisioning technologies and automation tools, as well...

  • Cyber Network Operations Specialist

    3 weeks ago

    Annapolis, Maryland, United States The Swift Group Full time

    Job Title: Cyber Network Operations SpecialistAt The Swift Group and Subsidiaries, we are seeking a highly skilled Cyber Network Operations Specialist to join our team. As an Exploitation Analyst 4, you will be responsible for developing exploitation plans and making operational adjustments as plans are executed.Key Responsibilities:* Develop exploitation...

  • Financial Operations Analyst

    4 weeks ago

    Annapolis, Maryland, United States Cardinal Health Full time

    Job SummaryWe are seeking a highly skilled Financial Operations Analyst to join our team at Cardinal Health. This role will be responsible for core financial operation processes, including customer and vendor contract administration, customer and vendor pricing, rebates, billing vendor chargeback research and reconciliation, processing vendor invoices and...

  • Administrative Support Specialist

    3 weeks ago

    Annapolis Junction, Maryland, United States DCCA Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at DCCA. As a key member of our team, you will be responsible for providing administrative support to our program management team, ensuring the smooth operation of our government contracts.Key ResponsibilitiesProvide administrative support to program...

  • Senior Cloud Infrastructure Specialist

    4 weeks ago

    Annapolis, Maryland, United States Phoenix Operations Group Full time

    Job Title: Senior Cloud AdministratorPhoenix Operations Group is seeking a highly skilled Senior Cloud Administrator to join our team. As a key member of our engineering team, you will be responsible for designing, implementing, and sustaining large multi-node clusters for enterprise applications.Key Responsibilities:Design and implement cloud infrastructure...