Executive Administrative Assistant

13 hours ago

Victor, United States Cooper Companies Full time
Job Description

CooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world's leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.

Job Summary:

The Executive Assistant provides high level support for three members of the Information Services Leadership Team located in the Victor, NY office. This is a OneCooper position, and actions will span across both CooperVision and CooperSurgical locations.

Responsibilities

Executive Support and Management
  • Proactively anticipate needs and identify ways to build capacity and create efficiencies for executives he/she supports, with our business priorities in mind
  • Act as a conduit between executive and leadership team and other senior executives, across many communication channels, while upholding a high level of integrity and discretion in handling confidential information as well as professionalism
  • Provide rapid triage and referral of matters to appropriate parties across a global organization for action and follow up to ensure proper resolution
  • Building and maintaining strong relationships with people at all levels, inside and outside of the organization
  • Coordinate, manage and anticipate executives' complex calendar and schedule
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Plan and arrange any business travel and itineraries for executive (global and domestic)
  • Manage expense report coordination and submission
  • Create or edit routine and non-routine correspondence, memorandums, presentations and reports
  • Manage and execute projects and tasks quickly with little to no guidance, react with appropriate urgency, problem solve and take effective action, often times with limited information
  • Supporting the executive in every facet of leading their business functions. Miscellaneous administrative tasks and projects, as needed.
Meeting, Event Management and Planning
  • Planning and preparing logistics for company/team/department meetings and events, including but not limited to, securing and negotiating a venue, making travel arrangements, calendar invite coordination, catering, audio/visual, attendee management, print development, shipping & packing event materials, on-site registration, post-event procedures and any other logistical coordination required
  • Arrange frequent travel itineraries for executives and other employees for offsite meetings
  • Problem solve travel and logistic issues as they arise
  • Manage and track expenses budget for events
  • Manage and track multiple project deliverables and timelines
  • Serve as POC with Finance; working with vendors, processing contracts and invoices
Other Projects and Administrative Tasks
  • Provide support and follow up on assigned project deadlines with executives and their direct staff members
  • Assisting with onboarding of new employees (office/cube set up) and agendas
  • Maintain department meeting minutes and ensure follow-up on action items
Travel Requirements:

Estimated 5% to 10% travel requirement.

Qualifications

Knowledge, Skills and Abilities:
  • Excellent verbal and written communications skills
  • Good organizational and project management skills
  • Ability to communicate effectively and efficiently while maintaining flexibility and composure
  • Ability to build relationships with all levels of the organization
  • Ability to multi-task and establish priorities
  • Global travel logistics experience; experience with Concur is a plus
  • Proactive and willing to take on new challenges
  • Flexible to changing priorities and able to adjust to them quickly
  • Intermediate/Advanced skills in Microsoft Office software, including Outlook, Word, Excel and PowerPoint
  • Knowledge of applicable laws and regulations.
Work Environment:
  • Normal Office Environment
  • Prolonged sitting and using a computer
  • Able to work in a global/multi-time zone environment
Experience:

• Minimum 8 to 10 years of related experience required

Education:
  • Associate degree or equivalent experience, Bachelor's Degree preferred.


Affirmative Action/Equal Opportunity Employer. Minority/Female/Disability/Veteran

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $73,174.00 and $97,565.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

#LI-RK1

  • Administrative Assistant

    2 weeks ago

    Victor, New York, United States Victor Central School District Full time

    Job Title: Typist/Clerk SubstituteWe are seeking a highly skilled and organized Typist/Clerk Substitute to join our team at the Victor Central School District.Responsibilities:Provide administrative support to staff and studentsPerform typing and clerical duties, including data entry and record-keepingOperate office equipment and software efficientlyAssist...

  • Administrative Assistant

    2 weeks ago

    Victor, New York, United States Victor Central School District Full time

    Job Title: Typist/Clerk SubstituteWe are seeking a highly organized and detail-oriented individual to fill the role of Typist/Clerk Substitute in our district office. As a key member of our team, you will provide administrative support to our staff and ensure the smooth operation of our office.Responsibilities:Provide administrative support to staff,...

  • Hotel Assistant Executive Housekeeper

    4 weeks ago

    Victor, New York, United States Indus Hospitality Group Full time

    Job Title: Assistant Executive HousekeeperIndus Hospitality Group is seeking a highly skilled and experienced Assistant Executive Housekeeper to join our team. As a key member of our Housekeeping department, you will play a vital role in ensuring the highest standards of cleanliness and hospitality are maintained throughout our properties.Key...

  • Administrative Coordinator

    1 month ago

    Victor, United States TJ Maxx Full time

    Style is never in short supply at our more than 1,000 TJ Maxx stores. They all have different products, but the same commitment to the thrill of the find. From designers straight off the runway to statement jewelry, we offer exciting surprises that make the everyday a little more fun. Same with working here. Our environment is ever-changing, yet always...

  • Design Build Sales Executive

    1 week ago

    Victor, New York, United States John W Danforth Company Full time

    Job DescriptionWe are seeking a highly skilled Design Build Sales Executive to join our team at John W. Danforth Company. As a key member of our sales team, you will play a pivotal role in acquiring negotiated and invitation-to-bid sales with support from our engineering team.This entails leading the sales process from initial contact to completion,...

  • Administrative Coordinator

    3 weeks ago

    Victor, New York, United States TJ Maxx Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at TJ Maxx. As a key member of our store operations team, you will play a critical role in ensuring the smooth day-to-day operations of our store.Key ResponsibilitiesProvide administrative support to store management, including scheduling, expense...

  • Administrative Support Specialist

    1 month ago

    Victor, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are searching for an Administrative Support Specialist to become a part of our team in the Waste, Refuse & Environmental Waste Management industry. The role is located in Victor, New York and offers a contract to hire employment opportunity. The selected candidate will be responsible for providing clerical assistance to our...

  • Field Sales Account Executive

    2 weeks ago

    Victor, New York, United States Cooper Companies Full time

    Job DescriptionThe Field Sales Account Executive position is responsible for driving new account penetration and sales growth in the San Antonio, TX territory. This role requires building professional sales relationships with assigned customers in all channels of distribution, utilizing a consultative selling style that operates independently on a daily...

  • Executive Culinary Manager

    1 week ago

    Victor, Colorado, United States The Addison of Fairways and Villas Full time

    We are seeking a highly skilled and experienced Executive Culinary Manager to join our team at The Addison of Fairways and Villas. As a key member of our culinary team, you will be responsible for overseeing the production of high-quality meals for our residents, guests, and staff.Key Responsibilities:Produce and oversee meals, production, and special events...

  • Executive Chef

    4 weeks ago

    Victor, New York, United States The Addison of Fairways and Villas Full time

    About the RoleWe are seeking a highly skilled Sous Chef to join our culinary team at The Addison of Fairways and Villas. As a key member of our kitchen staff, you will be responsible for providing exceptional dining experiences for our residents and guests.Key ResponsibilitiesPrepare and oversee meal production, ensuring high-quality presentation and portion...

  • Executive Culinary Manager

    7 days ago

    Victor, New York, United States The Addison of Fairways and Villas Full time

    We are seeking a highly skilled Sous Chef to join our culinary team at The Addison of Fairways and Villas. As a key member of our kitchen staff, you will be responsible for overseeing meal production, ensuring quality assurance, and maintaining a clean and safe working environment.Key Responsibilities:Prepare and coordinate all meals from standardized...

  • Executive Culinary Manager

    7 days ago

    Victor, New York, United States The Addison of Fairways and Villas Full time

    We are seeking a highly skilled Sous Chef to join our culinary team at The Addison of Fairways and Villas. As a key member of our kitchen staff, you will be responsible for providing exceptional dining experiences for our residents and guests.Key Responsibilities:Produce and oversee meals, production, and special events to ensure quality assurance of meal...

  • Assistant Team Leader

    6 days ago

    Victor, United States Whole Foods Market Full time

    At Whole Foods Market, we are working to nourish people and the planet. In this role, you will support the Team Leader in leading and executing the Customer Service & E-Commerce programs; this means you are responsible for the checkout experience and grocery delivery & pickup at your assigned store. You will focus on driving safety, quality of outbound...

  • Financial Controller Assistant

    7 days ago

    Victor, Iowa, United States Magna International Full time

    Job SummaryThis position will be responsible for the financial system activities of Magna Body and Chassis Iowa and supply management with accurate and timely data regarding the financial performance of the division.Key Responsibilities:Evaluate financial/operational results and provide management with information for effective planning and audit of the...

  • ASSISTANT MANAGER- Taco Bell Victor, NY

    1 day ago

    Victor, United States Indus Hospitality Group Full time

    Job Type Full-time Description Indus Hospitality Group's mission is developing, empowering, and supporting success in our employees. At the core of our brand we stand for Growth, Loyalty, Respect, and Flexibility. At Indus we offer a career, not just a job. Over the last four decades we have grown substantially through commitment to the region and...

  • Assistant Controller

    3 weeks ago

    Victor, United States Magna International Full time

    Job Number: 69765 Group: Cosma International Division: MAGNA BODY & CHASSIS IOWA Job Type: Permanent/Regular Location: VICTOR Work Style: About us We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the...

  • Assistant Controller

    3 weeks ago

    Victor, United States Magna International Full time

    Job Number: 69765 Group: Cosma International Division: MAGNA BODY & CHASSIS IOWA Job Type: Permanent/Regular Location: VICTOR Work Style: On-Site About us We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities,...

  • Sales Director

    2 weeks ago

    Victor, New York, United States Synectics Full time

    Sales Manager Job DescriptionWe are seeking a highly skilled Sales Manager to join our team at Synectics. As a Sales Manager, you will be responsible for driving sales growth and revenue across our global network of sales consultants, representatives, and distributors.Key Responsibilities:Lead Sales Strategy: Develop and execute sales strategies to achieve...

  • Senior Project Lead

    1 month ago

    Victor, New York, United States APD Engineering & Architecture, PLLC Full time

    Job Title: Senior Project LeadWe are seeking a highly skilled and experienced Senior Project Lead to join our team at APD Engineering & Architecture, PLLC. As a Senior Project Lead, you will be responsible for leading and managing multiple projects from conceptualization to completion, ensuring that they are delivered on time, within budget, and to the...

  • Incharge Nurse LPN

    4 weeks ago

    Victor, United States Quality Talent Group Full time

    About the job Incharge Nurse LPN Ontario Center is hiring an LPN Supervisor in Canandaigua, NY. Duties: Conduct facility rounds. Monitor assignments of aides for proper work flow. Supervise throughout medication assistance times to ensure proper recording of assistance, refusals and initiate any necessary follow up. Intervene in resident conflicts,...