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Human Resources Administrator

1 month ago

San Francisco, United States Ascend Talent Solutions Full time

Job Description - The Human Resources Administrator will provide operational expertise in all aspects of human resources operations including onboarding/offboarding, compliance and vendor management, HRIS, in addition to benefits and leave of absence administration. The Human Resources Administrator is responsible for ensuring the back office elements of HR processes are accurate and in compliance with internal policy and external regulatory requirements, defines and implements opportunities to improve effectiveness and efficiencies and customer service through process redesign, leveraging technology, and external vendors and other resources. The Human Resources Administrator will partner with the Managing Director to manage, integrate, and execute all HR projects, programs, and initiatives to ensure coherence and application of best practices. Additional responsibilities for the Human Resources Administrator include the following:

Responsibilities Include:

  • Create and maintain employee personnel records: Creating and maintaining online personnel file through termination, recording salary changes and bonus distributions
  • Open Enrollment Support: Assist in benefit enrollment/cancellation addressing benefit questions, tracking Open Enrollment requests and making necessary updates
  • Oversight of HR Projects: Coordinate special HR projects, meetings and training seminars.
  • Employee Events: Oversight of planning and rolling out company events such as the annual employee summer event and holiday party; Annual Waffle Contest; March Madness, etc.
  • Recruiting: Provide support to the team and candidates throughout the recruiting process including tracking candidates throughout the interview process, creating candidate files and interview packets, coordinating interview schedules with the Interview Committee and candidates
  • New Hires: Cross train with the HR Associate to provide support for the new hire and onboarding process to include preparing and keeping current, the New Hire Orientation presentation, participating in the New Hire Orientation, Completing the I-9 verification process, Background Checks: Submitting the online applicant background check after an offer has been extended, setting up the new hire in ATS and sending the new employee the appropriate paperwork, Coordinating new hire's computer equipment with IT, Supporting the new hire through the open enrollment selection for their benefits, Setting up new employee's workstation
  • Payroll: Assist the Sr. Payroll Manager with Payroll to include cross-training and learning the payroll process with tasks such as timesheet review and approval and the steps to process Payroll when the Sr. Payroll Manager is out of the office
  • Off-Boarding: Cross train with the HR Associate to provide support for offboarding employees
  • Serve as back-up support to partner with receptionist on front desk duties: Greet guests and answer incoming calls to front desk, preparing mail labels and maintaining postage machine and other supplies, ensuring mail is sent out in a timely manner and scheduling courier services as needed, opening and distributing mail
  • Working together with the Receptionist, maintain the office by ordering and maintaining office supplies and groceries for kitchens, keeping the reception area, conference rooms, kitchens, and other community spaces tidy, ensuring copiers and printers have adequate paper and toner, arranging for equipment repairs as needed, direct employees to IT Department to troubleshoot and resolve employee IT issues, support in-person onsite solutions.
  • Maintain and post employee birthday and anniversary list and organize monthly birthday celebrations
  • Oversee Annual Holiday Card Contest including creating holiday card to be sent to investors
  • Prepare holiday card labels and send out holiday cards for company.
  • Oversight of ordering gifts
  • Support the Marketing team with San Francisco event space, such as: participating in tours of the event space for possible event rentals, back-up support when needed upon occasion to help tidy up of the event space before/after an event, maintaining inventory of liquor, glassware, flatware, dishes and treasures of the event space
  • Provide back-up administrative and project management support to the CEO's EA

Position Requirements

  • 5 years of previous HR administrative experience.
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects.
  • Commercial real estate experience or a strong interest a real plus

Education

  • Bachelor's degree preferred or similar work experience

Benefits

  • PTO, PST, Medical, Dental, and Vision

Compensation

  • $70k - $82k/yrly

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