Finance Manager, Home Base

2 weeks ago

Charlestown, United States Massachusetts General Hospital Full time
Description

Home Base, a Red Sox Foundation and Massachusetts General Hospital program, is dedicated to healing the invisible wounds - including post-traumatic stress, traumatic brain injury, anxiety, depression, co-occurring substance use disorder, family relationship challenges and other issues associated with Military service - for Veterans of all eras, Service Members, Military Families and Families of the Fallen through world-class clinical care, wellness, education, and research.

At Home Base, you are seen, heard, and treated with dignity and respect. We are committed to embodying values of anti-racism, diversity, equity, and inclusion. We recognize and work collaboratively to address disparities. We strive to foster an inclusive team environment in which each person has an experience of being valued and respected regardless of their intersecting identities.

Home Base is part of Massachusetts General Hospital, an Equal Opportunity Employer. By embracing diverse individuals, skills, perspectives, and ideas, we choose to lead. Applications from protected Veterans and individuals with disabilities are strongly encouraged.

Reporting to the Senior Administrative Director of Home Base, the Finance Manager is a critical position, which is the sole resource for Accounting, Budgeting, and "all things financial", including associated administration, for a $30M complex and growing organization. It provides fiscal management of 25 operating cost centers 9 sundries and 3 endowments, maintaining financial controls and accurate records and adhering to accounting policies. This position, in coordination with the Senior Manager of Research, is also responsible for a growing portfolio of research funds managed by Home Base PIs. This position plays a critical role in the continued financial stability and success of the Home Base Program.

Qualifications

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Budget and Projections

  • Plans, develops, submits, communicates, and manages budget of a $30M complex and growing organization
  • Ensures realistic, comprehensive, and accurate budgets are prepared in accordance with MGH/MGPO policies and procedures and targets
  • Maintains annual financial projections and cash flow to ensure program remains financially stable, and meets the requirements/targets of the Program, MGH and PO
  • Incorporates restructure of Program within overall budget, when strategic changes warrant

Reporting and Analysis

  • Prepares financial reporting package for delivery to finance and program leaders, including investigating and analyzing account and FTE variances, and providing detailed analysis and reconciliations of financial results
  • Provides analysis and status reports of GH sundry and PO operating funds, and resulting cash balances
  • Oversees Capital and Endowment activity
  • Works with Chief Development Officer to ensure all donations and payments made to Home Base are tracked against budgeted projections; updates and reports monthly revenue projections

Contracts/Grants

  • Manages and oversees WWP funding and financial activity for multiple clinical programs; prepares financial Biannual Report for each program; provides additional analysis and reporting, as requested
  • Contributes to preparation of $5M+ State grant budgets, providing insight to programs meeting criteria for funding, and managing allocation of funds to these programs; prepares quarterly financial report
  • Provides financial support and reporting for grants, Development proposals, and Network Development proposals

Accounting/Expenses

  • Responsible for the monthly closes of Home Base, which includes General Ledger transactions in a deadline-driven monthly close process; responsible for creating, preparing, documenting, and reviewing monthly journal entries to ensure accuracy; monitors transactions throughout close, using Vision; complies with Mass General Brigham policies and procedures
  • Assesses, develops, monitors and reports on both Program wide revenues and expenses as well as Regional Program revenues and expenses such as Home Base Florida, Arizona and Texas.
  • In addition, Manages and prepares the allocation of restricted and unrestricted funding to operating cost centers, while maintaining surplus balances
  • Oversees capital and endowment activity
  • Manages the process of payments to outside vendors, via echeck or PO, using WorkDay
  • Manages a tracking of summary PO activity for contracts, ensuring available balances for payments

HR/Personnel

  • Supports program leaders in management of HR systems; oversees payroll; processes and manages all personnel financial related transactions, including salary adjustments, and status changes
  • Ongoing analysis and planning of staffing and salary expense and FTEs; provides staffing position control, to keep within budgeted/projected targets

General

  • Key finance partner with stake holders; collaborates with Admin. Managers, Development team, and program leaders; supports Research, Contracts, Development
  • Works with discretion and maintains confidential and sensitive information
  • The Finance Manager position is one of "soup to nuts", which requires keeping everything in check by closely managing the finance function with a high level of attention and detail and accuracy, maintaining the fiscal health of the program, while balancing the requirements of Home Base, MGH, and the PO.

SKILLS/ABILITIES/COMPETENCIES REQUIRED:

  • Strong accounting, financial, and analytical experience
  • Strong managerial, communication, and organizational skills; highly detail-oriented
  • Proficient with MGB financial systems (Vision, Hyperion, WorkDay, Excel)
  • Solid record of working with executive team providing financial strategy, analysis, and support
  • Ability to work independently

EDUCATION:

  • Accounting and Finance background
  • BA degree required; Master's degree preferred

EXPERIENCE:

  • Minimum of 5 years in Finance and Accounting
  • Healthcare and/or non-profit experience preferred
  • MGH/MGB experience strongly preferred

SUPERVISORY RESPONSIBILITIES:

  • At least 1fte in administration and finance

FISCAL RESPONSIBILITY:

  • Annual Expense Budget of $35M
  • FTE Budget of 150+

WORKING CONDITIONS:

  • Hybrid position
EEO Statement

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location: MA-Charlestown-MGH OCC Work Locations: MGH OCC One Constitution Center Charlestown 02129 Job: Finance/Accounting Organization: Massachusetts General Hospital(MGH) Schedule: Full-time Standard Hours: 40 Shift: Day Job Employee Status: Regular Recruiting Department: MGH Psychiatry Job Posting: Sep 14, 2024

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